Marketing & Administration Coordinator

Dialog • San Francisco, CA

23h

About The Position

DIALOG is seeking an organized and detail-oriented Marketing & Administration Coordinator to join their team. This role will work closely with architects, urban designers, interior designers, and firm leadership. The coordinator will play a key role in researching, coordinating, and producing proposals, qualifications packages, presentations, and other pursuit materials that showcase expertise and vision. In addition to supporting marketing and business development efforts, the role will contribute to the day-to-day administration of the studio, helping ensure a professional, organized, and collaborative environment. The ideal candidate is an exceptional writer, strong communicator, and proactive problem solver with an interest in the architecture, engineering, and construction industry.

Requirements

• 3-5 years of experience in marketing, proposals, business development, or communications within a professional services environment.
• Strong business writing, editing, and proofreading skills with exceptional attention to detail.
• Highly organized with strong project management and time management abilities.
• Demonstrated ability to manage multiple concurrent pursuits and deadlines in a fast-paced, deadline-driven environment with minimal supervision.
• Strong visual communication skills and proficiency in Adobe InDesign.
• Proficiency in Microsoft Office, including Word, PowerPoint, and Excel.
• Professional and confident communicator with strong interpersonal skills.
• A self-starter, who is willing to roll up your sleeves and get stuff done!

Nice To Haves

• Experience with CRM platforms such as Unanet or similar systems is an asset.
• Experience in architecture, engineering, planning, landscape architecture, construction, real estate, or a related professional services environment is strongly preferred.

Responsibilities

• Support pursuit planning, strategy development, and proposal production through research, coordination, content development, and collaboration with project teams across the firm.
• Draft, edit, and proofread proposal content including cover letters, executive summaries, project descriptions, team qualifications, resumes, interview materials, and other pursuit-related content.
• Coordinate and produce proposals, qualifications packages, and presentation materials in collaboration with project teams across the firm.
• Maintain the customer relationship management database for contact information, opportunity tracking, and proposal production.
• Collaborate with and support marketing team members across the larger marketing team on practice-wide marketing projects and campaigns.
• Assist with industry/client/market sector research.
• Coordinate pursuit schedules, deadlines, and submission requirements.
• Review RFQs/RFPs and develop compliance matrices and submission checklists.
• Develop resumes, project sheets, references, and other proposal content.
• Support interview preparation, presentation development, and pursuit logistics.
• Maintain proposal templates, boilerplate content, and marketing collateral.
• Support meeting and event coordination.
• Assist with office supply ordering and vendor coordination.
• Coordinate shipping, deliveries, and administrative logistics.
• Assist studio leadership with general administrative support as needed.

Benefits

• 401k matching
• Opportunities for full-time employees to participate and select from a range of comprehensive health, dental, and insurance benefits
• Encouraged work/life balance with gifted time off during the holiday season
• Reimbursement for professional memberships and dues

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed