Research Administration Coordinator

MIT•Cambridge, MA

About The Position

The Research Administration Coordinator, within the Institute for Medical Engineering and Science (IMES), will be responsible for coordinating research administration and financial activities. This role operates under minimal supervision from the Senior Manager, Research Administration, and in close collaboration with Senior Research Administrators. The coordinator will manage a variety of pre- and post-award grant administration tasks, requiring the interpretation and resolution of complex situations and problems. This position provides guidance and financial support to faculty and labs within IMES and across other departments. Key responsibilities include managing pre- and post-award duties for a portfolio of researchers and billing agreements, which involves compiling and submitting proposals and budgets, setting up account structures, providing financial forecasts, monitoring and adjusting effort charges, approving transactions, submitting sponsor reports and renewal applications, and closing out accounts.

Requirements

Bachelor’s Degree
Minimum of two years of direct/related financial/accounting experience
Knowledge of and experience with financial systems, spreadsheets, accounting tools, and general finance administration
Excellent oral and written communication skills
Strong attention to detail
Excellent analytical, communication and organizational skills
Ability to set priorities, work effectively under the pressure of deadlines, and deal with frequent interruptions
Strong computer skills including experience with Microsoft Excel and Word
Ability to work both independently and as part of a team
Ability to learn changing technologies related to grants and contracts management

Nice To Haves

Strong computer skills including experience with Microsoft Excel and Word
Knowledge of OSP Kuali COEUS and SAP, MIT's financial and administrative systems
Knowledge of Uniform Guidance, NIH and other federal sponsor policies, and MIT policies related to finance and research administration

Responsibilities

Coordinate research administration and financial activities for the Institute for Medical Engineering and Science.
Manage a diverse range of pre- and post-award grant administration duties.
Interpret and resolve highly varied situations and problems.
Provide guidance and financial support to faculty members and labs.
Compile and submit proposals and budgets.
Set up account structures at award stage.
Provide regular financial forecasts for PIs.
Monitor and adjust effort charges as needed.
Approve applicable transactions.
Submit sponsor progress reports and renewal applications.
Close out accounts upon completion.