Market Administrative Assistant

CenterWell

2d • Hybrid

About The Position

CenterWell is seeking a Market Administrative Assistant who has experience supporting executive level leadership to join the team as an Administrative Assistant working hybrid. This is a Hybird position within the Virginia market. As a Market Administrative Assistant you will report to the Market President.

Requirements

• 2+ years of experience in an administrative role, preferably in marketing or a related field.
• Proficiency in Microsoft Office, specifically Excel, Word, and PowerPoint.
• Experience with marketing automation platforms, such as Marketo or HubSpot.
• Strong knowledge of social media platforms, including Facebook, Twitter, and LinkedIn.
• Ability to work in a fast-paced environment, prioritizing multiple tasks and deadlines.
• 3+ years of experience supporting multiple senior level executives in a large and complex organization.
• Proficient in Microsoft Outlook, Word, and PowerPoint to include office suite of technology.
• Demonstrated proficiency in navigating and utilizing multiple systems and software applications concurrently to efficiently manage tasks and workflows.
• Demonstrates a high level of professionalism, including strong executive presence and polished corporate demeanor, in all interactions with internal and external stakeholders.
• Models confident, effective communication and consistently represent the organization's values and standards.
• Exhibits exceptional attention to detail, ensuring accuracy and thoroughness in all tasks and deliverables, while consistently handling sensitive information with discretion and maintaining confidentiality in all professional matters.
• Demonstrates the ability to balance multiple initiatives and effectively prioritize workload, while maintaining flexibility to support urgent business needs and requests.

Nice To Haves

• Associates or Bachelor's Degree
• Proficient in Microsoft Excel and Access
• Previous administrative or related experiences
• Experience with internet research and proof-reading/editing

Responsibilities

• Provide administrative support to the marketing team, including preparing and distributing marketing materials, coordinating trade show logistics, and maintaining marketing databases.
• Assist in the development and execution of marketing campaigns, including email marketing, social media, and event planning.
• Coordinate and schedule marketing meetings, appointments, and events, ensuring timely and effective communication with team members and stakeholders.
• Maintain and update marketing metrics and reports, including website analytics, social media engagement, and campaign results.
• Manage marketing budgets, track expenses, and process invoices and payments.
• Manage many details for executive leaders related to calendaring/scheduling, follow-up requests, travel-related planning, etc. simultaneously with low rate of error.
• Coordinate complex travel arrangements for senior leaders, including booking flights, accommodations, ground transportation, and managing itinerary changes as needed.

Benefits

• medical, dental and vision benefits
• 401(k) retirement savings plan
• time off (including paid time off, company and personal holidays, volunteer time off, paid parental and caregiver leave)
• short-term and long-term disability
• life insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree