Marine Coordinator

AMBYTH SHIPPING & SEAFIX•Tamuning, GU

12d•Onsite

About The Position

The Marine Coordinator oversees and coordinates vessel activities while in port, including boarding and husbanding vessels. The role also involves making the arrangements and coordinating activities before a vessel arrives and after it departs to support an efficient and cost-effective turnaround. The position is full-time and non-exempt, located in Guam, and supports port operations that run 24 hours a day, 365 days a year. The Marine Coordinator coordinates with port authorities, vessel principals, ship owners, cargo interests, facility management, vendors, crew, and internal and external customers. The role includes preparing port-entry and departure paperwork, arranging vessel services and logistics, preparing maritime documents and cost estimates, transporting people and goods, and supporting warehouse loading and deliveries. The employee must be able to adapt to fluid vessel schedules and work any shift, including overtime, weekends, and holidays. The role requires a high school diploma or GED, a valid Guam Driver’s License, and the ability to obtain a chauffeur’s license within 60 days of employment. The employee must also obtain TWIC and DBIDS clearances within 30 days of employment. Work may involve moving mechanical parts, high or precarious places, and wet or humid conditions. The employee may need to board vessels using gangways and ladders and move or lift up to 50 pounds.

Requirements

High school diploma or General Equivalency Diploma (GED).
Valid Guam Driver’s License; must be able to obtain a chauffeur’s driver’s license within 60 days of employment.
Must be able to obtain Transportation Workers Identification Credential (TWIC) and DBIDS credential clearances within 30 days of employment.
Knowledge of office practices and procedures.
Ability to communicate effectively in writing and orally with internal and external clients, vendors, and a wide range of people.
Correct English usage, spelling, grammar, and punctuation; ability to read, write, and understand verbal and written instructions, correspondence, and memos.
Ability to apply commonsense understanding to carry out written, oral, and diagram-form instructions.
Ability to balance multiple tasks and work in a deadline-oriented environment.
Ability to manage a high volume of electronic communications in the office and while working in the field.
Ability to use Microsoft Office programs, including Word, Excel, PowerPoint, and Outlook, and file-management tools.
Ability to board vessels via gangways and ladders, both dockside and over open water.
Ability and willingness to work any shift, including overtime, weekends, and holidays, in response to fluid vessel schedules and 24/7/365 port operations.
Ability to read, comprehend, and interpret federal and local laws.
Ability to deal with problems involving several concrete variables in standardized situations.
Ability to move or lift up to 50 pounds.
Strong interpersonal and communication skills, including effective communication with customers, peers, and management and proper telephone etiquette.
Ability to recognize and maintain strict confidentiality of work material.
Enthusiastic, friendly, and energetic demeanor with a genuine desire to provide outstanding service.

Responsibilities

Arrange, prepare, and submit forms and documents required by local and federal authorities for vessel port entry and departure.
Coordinate and arrange pilots, tugs, line handlers, and berthing assignments.
Coordinate crew changes and spare-parts delivery, including transportation, hotel reservations, flight bookings, and immigration clearance.
Coordinate and plan pre-operations meetings with port officials.
Act as liaison with principals, ship owners, cargo interests, and facility management.
Prepare commercial maritime documents.
Board vessels at marine facilities in ports.
Arrange vessel husbandry services, deliveries, and other services.
Complete internal administration and accounting procedures.
Transport crewmembers, passengers, and personnel at scheduled times and locations within a 24-hour period, including assisting with loading and unloading baggage and other cargo.
Prepare vessel port costs and estimates.
Prepare reports required by internal and external customers.
Pick up and deliver goods and products to and from vessels and vendors.
Assist warehouse personnel with loading and off-loading containers, pickups, and deliveries.
Maintain regular, dependable attendance and punctuality.
Perform other related duties or follow other instructions as required by management.