Manufacturing Assistant - LTE

AprilAire • Poynette, WI

1d

About The Position

The Manufacturing Assistant (Limited Term Employment) provides administrative and operational support for manufacturing operations. The position supports production workforce administration, document control, training record management, labor tracking, and plant communication processes. It also supports the Time Office and helps maintain production records, employee data, and manufacturing documentation accurately and efficiently in a fast-paced manufacturing environment.

Requirements

• High school diploma or GED.
• At least 1 year of administrative, clerical, customer service, or data-entry experience.
• Strong computer skills and familiarity with Microsoft Office Suite, particularly Excel, Outlook, and Word.
• Ability to perform accurate data entry and record management.
• Strong attention to detail and commitment to data accuracy.
• Ability to learn and navigate multiple software systems simultaneously.
• Strong organizational and time-management skills.
• Ability to manage competing priorities in a fast-paced manufacturing environment.
• Effective verbal and written communication skills.
• Ability to maintain confidentiality when handling employee and company information.
• Strong problem-solving and customer service skills.
• Self-motivated, with the ability to work independently.
• Reliability, flexibility, and willingness to assist where needed.
• Ability to interpret reports, analyze data, and identify discrepancies requiring correction.

Nice To Haves

• Experience working with databases, ERP/MRP systems, or workforce management systems.

Responsibilities

• Process and maintain production packets, work orders, and manufacturing documentation.
• Tag, file, close, and archive completed production packets.
• Print, organize, and distribute production forms, labels, reports, and operational documents.
• Support payroll and workforce administration by processing punch corrections, labor records, and employee data updates.
• Respond to employee, supervisor, and departmental questions about timekeeping, labor reporting, and administrative processes.
• Answer incoming phone calls, welcome visitors, contractors, and truck drivers, and direct inquiries appropriately.
• Maintain employee training records and documentation.
• Enter training completion data into tracking systems and electronic personnel files.
• Scan and electronically file employee records.
• Support onboarding and offboarding, including badge creation and deactivation, PPE machine access administration, production roster maintenance, training file updates, and personnel file management.
• Assist with employee transfers and organizational changes.
• Enter downtime information and production-related data into company databases.
• Support inventory and production transactions through manufacturing systems, including JDA, AS400, UKG, and other business systems.
• Process material movement, scrap reporting, and operational documentation.
• Assist with labor tracking and production reporting activities.
• Support special projects and continuous improvement initiatives as assigned.
• Maintain office supply inventories and facilitate replenishment orders.
• Organize and maintain electronic and physical records.
• Handle confidential employee and business information appropriately.
• Provide cross-functional support to Manufacturing, Human Resources, Payroll, Production Leadership, and Operations teams.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED