Managing Director Transitional Housing

EAST OAKLAND COMMUNITY PROJECT•Oakland, CA

15d•Onsite

About The Position

The Managing Director of Transitional Housing Services is responsible for the housing and program operations of Matilda Cleveland and Families in Transition transitional housing sites. The Matilda Cleveland site consists of 14 units of transitional housing while the FIT scattered sites include nine (9) residences located throughout the Oakland area. This leadership position maintains and exemplifies consistent professional boundaries with management, line staff and clients. The Managing Director of Transitional Housing Services supervises the teams located at the main facility in East Oakland and ensures that there are effective accountability mechanisms for all staff members to deliver the highest quality of services to transitional housing residents. This position also works closely with the EOCP Facilities Manager to ensure that all sites are clean, safe and operate in an optimal manner. Leads, coordinates and executes activities involved with the administration of several grants and contracts, to ensure contract compliance and outcomes to local, state, federal, and foundation funding. Guides staff to accomplishing program goals, objectives; and overall compliance with all program requirements and regulations.

Requirements

Bachelor of Arts degree required
Minimum 5 years working in a responsible management position that includes expertise in personnel management, budgeting and general administration
Minimum 3 years providing counseling/therapeutic services to low-income, high risk families and/or young adults
Experience providing services to homeless families and young adults
Knowledge of case management techniques and the ability to develop and implement an effective case management system
Demonstrated ability to develop and implement life skills and/or therapeutic programs
Basic, working knowledge of property management for transitional housing programs
Demonstrated expertise in developing and implementing program evaluations including research tools, data collection and analysis and report writing
Excellent organizational and time management skills
Ability to handle a variety of complex tasks
Ability to effectively manage a team of professionals
Demonstrated ability to maintain a calm demeanor and communicate effectively with individuals (verbal and written)
Ability to use conflict-resolution skills to de-escalate volatile situations with irate individuals
Must have excellent communication and written skills
Ability to speak clear, concise English
Strong basic math skills required at the college level
Must be able to perform mathematical calculations with a high degree of accuracy
Must exhibit good critical thinking skills to be used to solve complex problems
Ability to see the "big picture" while paying attention to details
Must be able to exercise good judgment while monitoring residents' adherence to program guidelines and de-escalating conflicts.
Proficiency in using computer software to carry out tasks. Competency using Word, Excel, database programs, the internet, e-mail is required
Must have current CPR and Basic First Aid certificates
Valid California driver's license, insurance and access to an automobile. Proof of insurance and auto registration required
This position requires an annual tuberculosis test
Must be able to work under stressful conditions

Nice To Haves

Masters in social work, psychology or a comparable degree or licensed MFT or LCSW preferred
Spanish or sign language as a second language is preferred
Prefer MFT or LCSW licensing

Responsibilities

Oversee general operations of all transitional housing sites including the development and maintenance of administrative and program infrastructure
Update administrative and program forms/documents as needed
Manage staffing schedule for 24-hour coverage where appropriate.
Recruit, train, supervise and evaluate program and housing staff
Review and sign all employee timesheets
Support EOCP fund raising efforts for the transitional housing program(s).
Review of program budgets on a regular basis
Submit monthly program outcome reports to the Executive Director
Submit Annual Performance Reports required by HUD to the City of Oakland
Represent EOCP at community or governmental meetings relating to transitional housing issues or funding support
Leads, coordinates and executes activities involved with the administration of multiple grants and contracts, to ensure contract compliance to local, state, federal, and foundation funding
Editing of grants/contracts as necessary
Accomplishes program goals, objectives; and overall compliance with all program requirements and regulations.
Maintain close oversight of case management activities including client assignment, case conferences, quality assurance audit of case management files, and review of individual service plans
Oversee development and implementation of life skills and therapeutic programs for adult clients at all sites
Oversee development and implementation of children's life skills curriculum
Ensure that all program staff comply with EOCP policy regarding reporting incidents of child abuse, verbal and physical assault, suicide and homicide to the proper authorities
Develop and maintain partnerships with community organizations that enhance the services provided to residents
Ensure that all residents have access to information regarding permanent housing resources
Recruit, screen and monitor volunteers for specific activities at the transitional housing sites
Monitor incident reports, warnings and write-ups for program violations as well as resolution and follow-up by program staff
Provide case management support to staff to address the needs of clients presenting with complex issues
Review and approve special conditions contracts for clients who have violated program guidelines
Review and approve staff requests for client termination from any of the transitional housing sites
Provide oversight to application process for individual participation in the transitional housing sites
Review tenant files for quality assurance
Manage and address facility issues that arise in any of the transitional housing sites
Review documentation of residence inspections
Coordinate maintenance and repair activities with EOCP Facilities Manager. Involve the MC/FIT Housing Manager.
Coordinate food services with EOCP Food Services Manager, when applicable
Coordinate financial data and eviction proceedings with EOCP financial and administrative staff as well as MCTHP/FIT Housing Manager
Perform other duties, as assigned.