Manager - Travel Expenses

Dollar Tree•Chesapeake, VA

4d•Onsite

About The Position

The Travel Expenses Manager is responsible for overseeing and optimizing the Family Dollar’s travel and expense reimbursement programs. This role ensures compliance with company policies, improves cost efficiency, supports employees with travel-related expense needs, and manages expense reporting systems. The Travel Expenses Manager collaborates cross functionally with finance, HR, and external vendors to streamline processes and enhance the associate experience.

Requirements

Strong knowledge of expenses related to travel management processes and best practices
Experience with expense management systems and travel booking platforms
Excellent analytical and problem-solving skills
Strong communication and interpersonal skills
Monitor and enforce policy adherence; flag and resolve violations
Ability to manage multiple priorities and deadlines in a fast-paced environment
High level of integrity and attention to detail
Leadership experience with the ability to mentor and guide team members
Proficiency in Microsoft Office Suite, especially Excel
Bachelor’s degree in Finance, Accounting, Business Administration, or a related field
5+ years of experience in travel and expense management, finance operations, or a related role
2+ years of supervisory or management experience (preferred)
Experience with expense management software (e.g., SAP Concur, Oracle, Expensify)
Knowledge of tax implications related to employee expenses and reimbursements (preferred)

Responsibilities

Develop, implement, and maintain corporate travel and expense policies and procedures
Oversee daily operations of the travel and expense program, including expense report audits and approvals
Ensure compliance with internal policies, regulatory requirements, and tax laws
Monitor travel expense spending trends; identify cost-saving opportunities and efficiencies
Administer and optimize expense management systems (e.g., Concur, Expensify)
Provide training and guidance to employees on travel policies and expense reporting tools
Review and resolve escalated issues related to expense reimbursements
Collaborate with Finance to ensure accurate expense reporting, accruals, and reimbursements
Prepare and present reports and analytics on travel spend, policy compliance, and program performance
Lead audits and ensure readiness for internal and external financial reviews
Drive continuous improvement initiatives to enhance user experience and operational efficiency
Prepare and record period-end accruals and journal entries for travel and expense (T&E) transactions, ensuring accuracy and compliance with accounting policies.
Responsible for completing period-end reconciliations related to travel and expense accounts.