Manager, Real Estate & Facilities

Cohere • Toronto, ON

3d • Hybrid

About The Position

We’re seeking an experienced Manager, Real Estate & Facilities to join our team at Cohere. This position is perfect for someone who wants to take over a comprehensive operational portfolio that combines strategic real estate management with hands-on facilities oversight. You’ll be the point person for our global broker relationship (JLL), lease negotiations, and overall workplace strategy & operations.

Requirements

• 8-10 years in combined real estate and facilities management
• Demonstrated success managing relationships with global brokerage firms and vendors
• Strong background in commercial lease negotiation and administration
• Ability to link operational decisions to business strategy and growth objectives
• Experience managing budgets in partnership with FP&A to ensure budget control and optimization

Nice To Haves

• Experience managing real estate/facilities across multiple locations
• CPM, CFM, or similar professional designations
• Experience with FM software, lease management systems, and data analytics

Responsibilities

• Lead all lease negotiations, renewals, and terminations for our global portfolio
• Manage and optimize our relationship with JLL as our global brokerage partner
• Align headcount vs. office space strategy with FP&A and HR on budget parameters, ensuring offices are managed accordingly
• Conduct market analysis and site selection in conjunction with the Head of Procurement, HR and Leadership for new locations and expansions
• Oversee portfolio performance metrics and financial reporting
• Manage real estate budget for the company
• Negotiate contracts with vendors for cleaning, security, maintenance, and other facility services
• Manage vendor relationships (including JLL as a key vendor partner), performance evaluations, and continuous improvement initiatives
• Consolidate and streamline FM services across all office locations
• Direct physical security operations and compliance across all sites
• Develop and implement facilities policies, procedures, and sustainability initiatives
• Manage facility budgets, capital planning, and expense optimization
• Oversee facility moves, reconfigurations, and workplace experience enhancements
• Ensure compliance with building codes, safety regulations, and lease agreements

Benefits

• Comprehensive health, dental, vision, 401(k), and competitive compensation
• An open and inclusive culture and work environment
• Work closely with a team on the cutting edge of AI research
• Weekly lunch stipend, in-office lunches & snacks
• Full health and dental benefits, including a separate budget to take care of your mental health
• 100% Parental Leave top-up for up to 6 months
• Personal enrichment benefits towards arts and culture, fitness and well-being, quality time, and workspace improvement
• Remote-flexible, offices in Toronto, New York, San Francisco, London and Paris, as well as a co-working stipend
• 6 weeks of vacation (30 working days!)

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed
• Number of Employees: 251-500 employees