Manager, Practice Operations-Anesthesia Services - SSO Dept. of Anesthesia Admin. - USA Health Shared Services

USA Health•Mobile, AL

About The Position

USA Health is seeking a Manager, Practice Operations for Anesthesia Services. This position oversees daily administrative and operational support across multiple hospital campuses and clinical locations, supervising and developing administrative personnel and coordinating workforce, staffing, provider onboarding, and departmental operations. The manager works with Human Resources, department leadership, physicians, CRNA leadership, nursing leadership, hospital administration, and support departments to advance staffing, operational effectiveness, and departmental goals. The role manages position control, recruitment and personnel activities, workforce planning, performance management, administrative coverage, compliance tracking, and personnel records. It supports policies, procedures, workflows, regulatory and accreditation readiness, operational reporting, process improvement, and departmental projects. The position routinely travels among assigned campuses, administrative offices, and clinical locations, and participates in committees and special projects. Other duties may be assigned to support departmental operations and organizational priorities.

Requirements

Bachelor's degree in business or a healthcare-related field and four years of directly related experience, including two years in a supervisory or managerial capacity. Directly related experience may substitute year-for-year for the required education; a comparable combination of education and experience may also substitute.
Ability to learn and apply healthcare operations and physician practice management principles.
Ability to develop an understanding of anesthesia department operations, provider scheduling, and staffing models.
Ability to lead and coordinate teams across multiple hospital campuses and locations.
Ability to learn and apply financial management, budgeting, and resource stewardship principles.
Ability to understand and use productivity, workforce planning, and labor management concepts with clinical anesthesia leaders.
Ability to support anesthesiologists, CRNAs, and multidisciplinary healthcare teams.
Ability to establish and maintain collaborative working relationships with physicians, hospital leadership, and support departments.
Ability to learn and apply project management and process improvement methodologies.
Ability to acquire and maintain knowledge of healthcare regulatory, accreditation, and compliance requirements.
Ability to analyze operational data, identify trends, and develop actionable improvement plans.
Strong verbal, written, and interpersonal communication skills.
Ability to manage conflict, facilitate problem resolution, and foster positive employee relations.
Ability to learn and use Microsoft Office applications, healthcare information systems, and other business software.
Ability and willingness to travel routinely between assigned hospital campuses and clinical locations.
Ability to lead through influence, exercise sound judgment, and manage multiple priorities in a fast-paced environment.

Nice To Haves

Group practice experience.

Responsibilities

Oversee daily administrative and operational support functions for Anesthesia Services across multiple hospital campuses and clinical locations.
Supervise, develop, and evaluate anesthesia administrative support personnel and other assigned staff.
Manage departmental position control, including position creation and modification, vacancy management, staffing plan maintenance, organizational structure updates, and workforce tracking.
Coordinate recruitment, onboarding, transfers, promotions, personnel actions, and workforce administration in collaboration with Human Resources and department leadership.
Coordinate cross-functional activities with internal stakeholders to support staffing, provider services, operational effectiveness, and departmental goals.
Monitor staffing levels, vacancies, turnover trends, workforce metrics, and succession planning initiatives.
Support employee performance management, including evaluations, coaching, corrective action processes, employee development planning, and retention initiatives.
Oversee administrative support operations and develop staffing coverage plans to ensure continuity across assigned facilities and departments.
Coordinate provider onboarding, orientation, compliance tracking, operational readiness, and departmental integration for anesthesiologists, CRNAs, and other assigned personnel.
Maintain departmental personnel records, organizational charts, workforce data, reporting structures, and administrative documentation.
Assist with developing, implementing, and maintaining departmental policies, procedures, workflows, and operational standards.
Conduct operational rounding in anesthesia, perioperative, procedural, and support areas to assess effectiveness and identify improvement opportunities.
Support regulatory compliance, accreditation readiness, audit preparation, and adherence to organizational, state, federal, and industry requirements.
Partner with anesthesia clinical leaders on survey preparation, compliance monitoring, and ongoing readiness.
Collect, analyze, and prepare workforce, productivity, operational, and staffing reports for leadership.
Monitor administrative workflows and productivity measures and recommend process improvements.
Collaborate with physicians, CRNA leadership, nursing leadership, hospital administration, and support departments to support communication, coordination, and operations.
Assist with workforce planning, staffing analysis, employee engagement, leadership development, and retention strategies.
Support departmental projects, operational initiatives, system implementations, process improvement efforts, and organizational priorities.
Ensure compliance with organizational policies, departmental procedures, confidentiality requirements, and professional standards.
Travel routinely between assigned hospital campuses, administrative offices, and clinical locations.
Participate in committees, workgroups, task forces, and special projects representing Anesthesia Services and department leadership.
Complete mandatory department, educational, and hospital requirements; adhere to current infection control and safety standards; and maintain regular and prompt attendance.
Work the defined schedule and overtime as required, and perform other assigned duties.