Manager Philanthropy Administration Barrow Neurological Foundation

CommonSpirit Health•Phoenix, AZ

2d•Onsite

About The Position

The Manager of Philanthropy Administration is the liaison for the board of trustees and responsible for leading and coordinating the operational and administrative functions of the Foundation. This role oversees administrative staff, ensures the smooth execution of day-to-day office management, provides comprehensive support for board and committee activities, and maintains the systems, processes, and infrastructure that enable effective philanthropic work. The manager ensures operational excellence, organizational efficiency, and alignment with the Foundation's mission and priorities.

Requirements

Bachelors Other in a related field or a combination of education and/or additional job related experience may be substituted in lieu of the degree
Minimum of three (3) years of not-for-profit fundraising and development experience
Minimum of one (1) year of supervisor or manager experience

Responsibilities

Supervises, mentors, and manages the philanthropy administrative staff.
Applies administrative and operational best practices in supervising staff, structuring workflows, and improving team performance.
Oversees daily office management, workflow processes, administrative procedures, and team support systems.
Manages scheduling, document preparation, internal communication flow, and cross-department coordination.
Ensures facilities readiness, supply management, and administrative infrastructure to support staff and programs.
Partners with Foundation leadership to streamline processes and enhance operational efficiency.
Provides end-to-end administrative leadership for all board and committee meetings, including logistics, scheduling, agenda preparation, packet development, and meeting minutes.
Serves as the primary staff liaison for board and committee administrative needs.
Ensures compliance, documentation, and recordkeeping aligned with organizational standards and governance requirements.
Manages foundation administrative and operational policies, including creation, updates, communication, and compliance monitoring.
Develops and maintains foundation administrative procedures, process documentation, and operational workflows.
Coordinates cross-functional projects, tracks progress, and ensures deadlines and deliverables are met.
Ensures operations adhere to organizational standards, regulatory expectations, and best practices.
Supports onboarding, training, and resource development for administrative processes and office management.