Manager, Personal Property Gifts
About The Position
The Indiana University Foundation is hiring a Manager for Personal Property Gifts to guide donor gifts from initial conversations through placement at Indiana University. This new role on the Real Estate and Property team manages gifts of personal property, including art, instruments, artifacts, and equipment. The manager also supports real estate projects and serves as the point of contact for the bench and tree dedication program across all nine IU campuses. The role involves meeting with donors and families, coordinating with appraisers and campus units to find suitable homes for gifts, preparing gift documentation, coordinating movers and logistics, and keeping donors and colleagues informed. The manager tracks projects, records conversations, and coordinates with campus partners. Work ranges from desk-based project management to hands-on, on-site visits to inspect gifts. The position is based in Bloomington or Indianapolis, with on-site work in Bloomington during the first three months for onboarding. Travel within and outside Indiana, including outside regular business hours, is required.
Requirements
- Bachelor’s degree required; an equivalent combination of education and experience will be considered.
- Two to four years of professional experience in project coordination, donor or customer service, event or logistics coordination, advancement operations, or a related field.
- Exceptional attention to detail, including verifying that items and documents match exactly.
- Warm, service-first approach to donors, with diplomacy when communicating that a gift cannot proceed or requires help covering costs.
- Resourcefulness and flexibility when coordinating donors, movers, and campus partners, including when plans change on short notice.
- Ability to manage 30 to 40 projects simultaneously and track each stage from inquiry through stewardship.
- Strong organizational and recordkeeping skills, including thorough notes and follow-up after donor interactions.
- Valid driver’s license and comfort with frequent travel, including long-distance driving and air travel.
- Willingness to do hands-on work, including inspecting items in storage units and homes, and ability to lift at least 50 pounds.
- Working familiarity with databases, project trackers, and document management systems.
- Sound judgment and discretion with confidential donor information.
- Team-first attitude and willingness to take on whatever the job requires.
- Responsible and effective use of AI-enabled tools while maintaining accuracy and confidentiality.
Nice To Haves
- Experience in a museum, collections, archives, or gift documentation setting is preferred.
- Experience in hospitality, retail, or other service-focused environments is valued.
Responsibilities
- Guide personal property gifts from the initial donor conversation through placement at Indiana University.
- Manage gifts such as art, instruments, artifacts, and equipment.
- Support real estate projects.
- Serve as the point of contact for the bench and tree dedication program across all nine IU campuses.
- Meet with donors and families to learn about potential gifts.
- Partner with appraisers and campus units to identify appropriate placements for gifts.
- Prepare documentation to formalize gifts.
- Coordinate movers and logistics, and travel to view gifts in person.
- Keep donors, campus partners, and colleagues informed throughout each project.
- Track project progress, document conversations, and complete follow-up after donor interactions.
- Inspect gifts on site, including items in storage units and homes.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
