Manager, Personal Property Gifts
About The Position
The Indiana University Foundation is hiring a Manager for Personal Property Gifts to guide donor gifts from initial conversations through placement within Indiana University. This new role on the Real Estate and Property team manages gifts of personal property, including art, instruments, artifacts, and equipment. The position also supports real estate projects and serves as the point of contact for the bench and tree dedication program across all nine IU campuses. The manager meets with donors and families, works with appraisers and campus units to identify appropriate homes for gifts, prepares gift documentation, and coordinates movers and logistics. The role includes travel to view gifts in person, keeping donors and colleagues informed, tracking project progress, documenting conversations, and coordinating with campus partners. Work ranges from desk-based project management to on-site visits and hands-on work with gifts.
Requirements
- Bachelor’s degree.
- Two to four years of professional experience in project coordination, donor or customer service, event or logistics coordination, advancement operations, or a related field.
- Exceptional attention to detail, including verifying that items and documents match exactly.
- A warm, service-first approach to donors and the diplomacy to communicate limitations graciously and transparently.
- Resourcefulness and flexibility when coordinating donors, movers, and campus partners on short notice.
- Ability to manage 30 to 40 projects at once and track each through all stages.
- Strong organizational and recordkeeping skills, including thorough notes and follow-up after donor interactions.
- Valid driver’s license and comfort with frequent travel, including long-distance driving and air travel.
- Willingness to do hands-on work, including inspecting items in storage units and homes, and ability to lift at least 50 pounds.
- Working familiarity with databases, project trackers, and document management systems.
- Sound judgment and discretion when handling confidential donor information.
- Team-first attitude and willingness to take on whatever the job requires.
- Responsible and effective use of AI-enabled tools while maintaining accuracy and confidentiality.
Nice To Haves
- Experience in a museum, collections, archives, or gift documentation setting.
- Experience in hospitality, retail, or another service-focused environment.
Responsibilities
- Manage personal property gifts, including art, instruments, artifacts, and equipment, from initial donor inquiry through placement and stewardship.
- Meet with donors and families to learn about potential gifts.
- Partner with appraisers and campus units to identify suitable homes for gifts.
- Prepare documentation to formalize gifts.
- Coordinate movers and other gift logistics.
- Travel to inspect or view gifts in person, including long-distance and air travel.
- Keep donors, campus partners, and colleagues updated throughout projects.
- Track project progress and document donor conversations and follow-up.
- Support real estate projects.
- Serve as the point of contact for the bench and tree dedication program across all nine IU campuses.
- Manage approximately 30 to 40 projects simultaneously.
- Perform hands-on work with gifts, including inspecting items in storage units and homes.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
