Manager, Payroll

OhioGuidestone•Berea, OH

21d

About The Position

OhioGuidestone is hiring a Payroll Manager to independently oversee end-to-end payroll for approximately 1,500 employees. The role manages payroll processing, controls, compliance, employee inquiries, payroll accounting support, and improvements to payroll systems and processes. The manager coordinates with Human Resources, Finance, supervisors, and other stakeholders, and escalates significant compliance, system, financial, or fraud risks to the Controller. The role also calls for demonstrating OhioGuidestone’s values, providing positive leadership, supporting a team-based workplace and culture of belonging, and representing the agency positively. Applicants must complete the required pre-employment screening process after an offer; the agency covers the cost of fingerprint background screening, a physical, tuberculosis test, and drug screen. Offers are contingent on satisfactory screening results.

Requirements

At least 5 years of progressive payroll experience.
Strong knowledge of payroll processing, taxation, wage and hour requirements, payroll accounting, and internal controls.
Effective interpersonal skills, including the ability to speak effectively with individuals and groups.
Professional judgment and discretion when handling sensitive and confidential matters.
Strong organizational skills, ability to handle multiple priorities, attention to detail, and ability to work independently.
Computer literacy, including experience with HRIS/payroll systems, Windows applications, and Microsoft Office Suite.
Valid Ohio Driver’s License, safe driving record, and proof of insurance.
Successful completion of required pre-employment background checks and drug screening.
Employment offer is contingent on satisfactory pre-employment screening results.

Nice To Haves

Bachelor’s degree in Accounting, Finance, Business Administration, Human Resources, or a related field.
Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).
Experience with a large, multi-location, or complex workforce.
Experience in nonprofit, behavioral health, healthcare, human services, or another regulated environment.

Responsibilities

Demonstrate OhioGuidestone’s values and guiding principles, maintaining high standards of excellence, integrity, and ethics.
Manage end-to-end payroll for approximately 1,500 employees, including timecard validation, pay calculations, deductions, retroactive and off-cycle payments, bank files, and final processing.
Maintain the payroll calendar and proactively address missing timecards, approvals, employee changes, system issues, and processing deadlines.
Perform payroll audits and reconciliations to identify errors, unusual variances, missing or duplicate payments, and other exceptions before payroll is finalized.
Serve as the payroll-system subject-matter expert, including configuration, reporting, workflows, troubleshooting, testing, and identifying automation opportunities.
Maintain payroll controls for authorization, data changes, documentation, access, confidentiality, and segregation of duties.
Coordinate with Human Resources on employee status, compensation, tax elections, benefits, garnishments, and related changes while maintaining clear ownership of upstream information.
Resolve employee payroll inquiries and discrepancies promptly and communicate requirements and deadlines to supervisors, Human Resources, and Finance.
Ensure compliance with federal, state, and local payroll taxes, wage and hour laws, garnishments, and other applicable requirements; coordinate tax filings, W-2s, and year-end reporting.
Support payroll general ledger reconciliation, accruals, monthly and year-end close, audit documentation, and resolution of payroll accounting differences.
Analyze errors, retroactive adjustments, off-cycle payments, and manual processes to identify root causes and implement sustainable improvements; escalate significant compliance, system, financial, or fraud risks to the Controller.
Demonstrate positivity, flexibility, and willingness to take on new responsibilities as requested or required.
Demonstrate positive leadership and promote a team-based work environment and culture of belonging.
Present the agency positively in interactions with internal and external contacts.