Manager, Payroll

OhioGuidestone•Berea, OH

20d

About The Position

OhioGuidestone is hiring a Payroll Manager to independently manage end-to-end payroll for approximately 1,500 employees. The position oversees payroll processing, audits and reconciliations, payroll system administration, internal controls, compliance, employee inquiries, and payroll accounting support. The manager partners with Human Resources, Finance, and supervisors while maintaining clear ownership of payroll information and protecting sensitive data. The role also identifies root causes of errors and manual processes, implements sustainable improvements, and escalates significant compliance, system, financial, or fraud risks to the Controller. The successful candidate will demonstrate OhioGuidestone’s values, integrity, flexibility, positive leadership, and commitment to a team-based workplace and culture of belonging. The role requires sound judgment, strong organization and attention to detail, effective communication, and the ability to work independently with confidential matters. Applicants must hold a valid Ohio driver’s license with a safe driving record and proof of insurance, and complete required pre-employment screenings. OhioGuidestone covers the cost of fingerprint background screening, a physical, tuberculosis test, and drug screen after an offer is made; employment offers are contingent on satisfactory results. Funding sources may require OhioGuidestone to hire an advanced degree.

Requirements

At least 5 years of progressive payroll experience, preferably supporting a large, multi-location, or complex workforce.
Strong knowledge of payroll processing, taxation, wage and hour requirements, payroll accounting, and internal controls.
Effective interpersonal and communication skills, including the ability to speak effectively with individuals and groups.
Sound professional judgment and the ability to exercise discretion when handling sensitive and confidential matters.
Strong organizational skills; ability to manage multiple priorities, maintain strict attention to detail, and work independently.
Computer literacy, including HRIS/payroll systems, Windows applications, and Microsoft Office Suite.
Valid Ohio driver’s license, safe driving record, and proof of insurance.
Successful completion of required pre-employment background checks and drug screening; the stated screening process also includes fingerprint screening, a physical, and a tuberculosis test.

Nice To Haves

Bachelor’s degree in Accounting, Finance, Business Administration, Human Resources, or a related field.
Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).
Experience in nonprofit, behavioral health, healthcare, human services, or another regulated environment.

Responsibilities

Demonstrate OhioGuidestone’s values and guiding principles, performing with excellence, integrity, and ethics.
Independently manage end-to-end payroll for approximately 1,500 employees, including timecard validation, pay calculations, deductions, retroactive and off-cycle payments, bank files, and final processing.
Maintain the payroll calendar and proactively address missing timecards, approvals, employee changes, system issues, and processing deadlines.
Perform payroll audits and reconciliations to identify errors, unusual variances, missing or duplicate payments, and other exceptions before finalization.
Serve as the payroll system subject-matter expert, including configuration, reporting, workflows, troubleshooting, testing, and automation opportunities.
Maintain payroll controls over authorization, data changes, documentation, access, confidentiality, and segregation of duties.
Coordinate with Human Resources on employee status, compensation, tax elections, benefits, garnishments, and related changes while maintaining clear ownership of upstream information.
Resolve employee payroll inquiries and discrepancies promptly and communicate requirements and deadlines to supervisors, Human Resources, and Finance.
Ensure compliance with federal, state, and local payroll taxes, wage and hour laws, garnishments, and other applicable requirements; coordinate tax filings, W-2s, and year-end reporting.
Support payroll general ledger reconciliation, accruals, monthly and year-end close, audit documentation, and resolution of payroll accounting differences.
Analyze errors, retroactive adjustments, off-cycle payments, and manual processes to identify root causes and implement sustainable improvements.
Escalate significant compliance, system, financial, or fraud risks to the Controller.
Exhibit positivity, flexibility, and willingness to take on new responsibilities as requested or required.
Demonstrate positive leadership, promote a team-based work environment and a culture of belonging, and represent the Agency positively with internal and external contacts.