Manager, Payroll Tax

NFP Corp•New York, NY

About The Position

The Manager, Payroll Tax is responsible for the oversight and execution of payroll tax compliance and reporting activities across multiple jurisdictions. This role ensures accurate filings, supports audits, monitors regulatory changes, and partners cross-functionally with Payroll, HR, Accounting, and external vendors to maintain compliance and operational integrity. This position plays a critical role in managing payroll tax processes end-to-end, including monthly, quarterly and year-end reporting, agency correspondence, reconciliations, and system integrations. The ideal candidate will have strong payroll tax expertise and hands-on experience with ADP Smart Compliance. Experience with Workday is preferred.

Requirements

5+ years of payroll experience, including payroll tax management and compliance.
Experience managing multi-state payroll operations.
Strong knowledge of federal, state, and local payroll tax laws and regulations.
Knowledge of payroll reporting, reconciliations, and tax filings.
Hands-on experience with ADP Smart Compliance.
Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or a related field, or equivalent experience.
Proficiency in Microsoft Excel and payroll systems.
Strong analytical, problem-solving, and organizational skills.
Excellent communication and stakeholder management abilities.

Nice To Haves

Experience with Workday is preferred.

Responsibilities

Ensure compliance with federal, state, and local payroll tax regulations across multi-state operations
Manage and review quarterly and annual tax filings, including Forms 941, 940, W-2s, and applicable state/local returns
Serve as the subject matter expert for payroll tax matters and provide guidance on regulatory changes and payroll impacts.
Prepare and review payroll tax reconciliations, including quarterly and annual filings
Partner with Accounting to support payroll tax accruals and general ledger reconciliation
Maintain accurate payroll records and documentation to support audits and compliance
Manage payroll tax audits, agency notices, and correspondence with federal, state, and local tax authorities
Lead resolution of tax discrepancies and inquiries from agencies
Support internal controls, documentation, and compliance testing requirements (including SOX-style controls)
Utilize ADP Smart Compliance to manage payroll tax operations and filings
Support integration and data flow between payroll, HRIS, and tax systems to ensure accuracy, and compliance
Partner with HRIS/IT on system enhancements, implementations, and testing
Monitor changes in payroll tax laws and assess impact to payroll operations
Identify opportunities for automation, efficiency, and process improvement across payroll tax workflows