Manager, Payroll & Benefits

The Nature Conservancy of Canada•Flexible in Canada, Any Province in Canada, ON, CA, ON

12h

About The Position

The Nature Conservancy of Canada (NCC) is seeking a Manager, Payroll and Benefits to join a team committed to protecting our most important natural areas and the plants and animals they sustain. NCC is the nation’s leading not-for-profit, private land conservation organization. NCC recognizes that we work on lands that have long been cared for by Indigenous Peoples under their own laws and knowledge systems. We are committed to transforming how we do our work, advancing Reconciliation through conservation, and working with Indigenous Peoples in meaningful, respectful, and supportive ways. Reporting to the Director, Corporate Finance, and working closely with the Chief People Officer and partnering closely with human resources and finance teams, the incumbent is responsible for a broad range of activities in support of the accurate, timely and effective processing of payroll and benefits for all employees across Canada, through providing exceptional internal customer service. The Manager, Payroll & Benefits, provides leadership to one (1) Payroll Coordinator.

Requirements

Degree or diploma in Business Administration, Finance, Human Resources or equivalent.
Payroll Compliance Professional (PCP) or Payroll Leadership Professional (PLP) designation
CEBS designation is required
5 years’ experience performing full cycle payroll processing for a national organization
2+ years’ experience using ADP Workforce Now or similar software
2+ years’ experience in group benefits administration, including RRSP and/or Pension plans
2+ years’ leadership experience
Advanced MS Office skills, including Outlook, Word, PowerPoint and Excel (with particular focus on pivot tables, VLOOKUPs and advanced formulas) is required.
Strong knowledge of current, multi-provincial and relevant HR and payroll legislation across Canada.
Effective time management, problem solving and critical thinking skills
Able to deal with people sensitively, confidentially, diplomatically, and professionally at all times
Strong people & relationship building skills; team player; able to work with all levels of the organization
Self-motivated, innovative, and solutions-oriented
Exercises sound judgement and decision-making skills
Detail oriented with the ability to work within tight, inflexible deadlines
Excellent communication skills (verbal and written)
Bilingual - French/English (oral and written), required

Nice To Haves

Knowledge or relevant experience in the not-for-profit sector is an asset.

Responsibilities

Responsible for the preparation of bi-weekly payroll for employees in all provinces across Canada.
Provides ongoing leadership, coaching and development to the Payroll & Benefits Coordinator.
Ensures that payroll and benefits information and billing are submitted on a timely basis, accurately, confidentially, and in accordance with all relevant employment and labour legislation.
Processes all employee changes including new hires, leaves, transfers, salary adjustments, terminations, time away from work, and other changes in accordance with legislative requirements and organizational policies/procedures, and ensuring all appropriate approvals are in place.
Ensures seamless flow of processing of employee leaves and returns to work, partnering with the HR Manager and disability management providers as needed.
Ensures Records of Employment and other statutory reports are prepared accurately, in accordance with legislation, and in a timely manner.
Manage payments and reconciliation of employee deductions for group benefit and RRSP plans.
Resolves complex or non-routine payroll issues using established guidelines, research, and best practices as guidance.
Ensures compliance with relevant legislation, including the timely preparation and remittance of statutory payments (Income tax, EI, CPP, WCB and EHT, etc.) and group benefit payments.
Ensure efficient year-end reporting including: T4, T2200 and relevant preparation and reconciliation of related summaries. Prepares and files various year-end returns, reports and forms as required by provincial and federal governments.
Assists with the year-end financial audit as required.
Provides payroll/benefits reconciliation, reporting and analysis to Finance and HR team as required.
Acts as an internal resource to employees and managers regarding payroll and benefits matters, ensuring that all inquiries are responded to in a timely manner within established SLAs
Maintains up to date knowledge of payroll issues and legislation across Canada as well as CRA regulations.
Prepares bi-weekly GL report to process accruals.
Provides regular and ad hoc benefits reporting, analysis and recommendations to the CPO and other stakeholders as needed.
Ensures payroll and benefit process documentation and workflows are current and updated
Recommends policy guidelines impacting benefits and payroll, focusing on best practices and continuous efficiency improvement, within subject-matter expertise and contributing to larger HR/finance initiatives
Act as a point of escalation or as needed directly responds to external parties (Service Canada, provincial H&S ministries, provincial WCB, etc.) requests for information as well government program requests, i.e. reporting re compliance with Quebec Training and Development legislation, HRDC student programs, EHT in Ontario etc.
Maintains confidentiality of all data as per established guidelines.
Other duties/special projects such as ERP implementation or ADP upgrade taskforce as assigned.