Manager, Operations Finance

Core Civic•Olney Springs, CO

9d•$80,000 - $87,000

About The Position

The Manager, Operations Finance supervises and coordinates all aspects of a medium-to-large facility business office within the company’s financial and operational goals. The role supports facility and Facility Support Center staff on financial and operational matters, including purchasing, billing, warehousing, commissary, computer support, and inmate accounts. It also oversees assigned personnel who maintain accounting, statistical, and other records, and implements and monitors facility accounting and operational controls. The position prepares budgets, forecasts, financial reports, and variance analyses; reviews revenues and expenses; and identifies trends and opportunities to improve efficiency. In conjunction with facility management, the Manager establishes and documents financial, accounting, purchasing, and administrative procedures and internal controls consistent with GAAP, company policies, regulations, and contractual requirements. The role maintains records and reports for management and regulatory and contracting agencies, and participates in facility audits. The Manager maintains knowledge of management contract terms and conditions and manages business office and fiscal operations, as well as commissary and warehouse operations. Duties can include internal controls, physical inventories, invoices, pricing policies, and contract compliance. The position may also oversee other departments, assist with facility start-ups or closures, provide problem-solving and staff training support, assist other facilities, and participate in or lead peer discussions. Domestic U.S. travel may be required.

Requirements

Bachelor’s degree from an accredited college or university in Business, Public Administration, Accounting, or a related field; up to two years of additional qualifying business experience may substitute for education on a year-for-year basis.
Five years of increasingly responsible business experience.
Two years of supervisory experience; no substitution is permitted for this requirement.
Working knowledge of accounting principles.
Working knowledge of Microsoft Word and Excel.
Knowledge of the principles and practices of supervision, training, and management.
Valid driver's license.
Must be at least 18 years of age.

Nice To Haves

Experience with enterprise software such as Oracle or JD Edwards.

Responsibilities

Supervise and coordinate the activities of a medium-to-large facility business office in alignment with company financial and operational goals.
Support facility and Facility Support Center staff on financial and operational matters, including purchasing, billing, warehousing, commissary, computer support, and inmate accounts.
Prepare and review monthly variance analyses, revenue and expense forecasts, annual facility budgets, and ad hoc analyses.
Prepare budgets, forecasts, and financial reports for facility management, and identify trends and efficiency improvement opportunities.
Supervise personnel engaged in calculating, posting, and verifying data for accounting, statistical, and other records.
Implement and monitor facility accounting and operational controls.
Establish, document, and coordinate financial, accounting, purchasing, and administrative procedures and internal controls with facility management.
Prepare, maintain, and issue records and reports for management, regulatory agencies, and contracting agencies.
Assist with and participate in regulatory, contract, and fiscal audits.
Maintain in-depth knowledge of applicable management contract terms and conditions.
Manage business office and facility fiscal operations, commissary operations, and warehouse operations, including controls, physical inventories, invoices, pricing policies, and contract compliance.
Potentially oversee additional departments, such as mailroom, maintenance, and laundry operations.
Assist with facility start-ups and closures, problem solving, staff training, and other operational needs.
Provide support or training at other facilities as needed.
Participate in or lead peer group discussions with personnel from other facilities.