Manager, Office

Archdiocese of St. Louis•Webster Groves, MO

1d•Onsite

About The Position

Inspired by the teachings of Jesus Christ, the mission of Cardinal Ritter Senior Services is to be a recognized provider in giving person centered care through an integrated continuum of quality residential, healthcare, and supportive social services for senior adults throughout the Archdiocese of Saint Louis. Job SummaryFunctions as Office Manager/Receptionist/Administrative Assistant to the staff of Mother of Perpetual Help (MOPH). As the first contact in the facility, it is imperative that the Office Manager has a pleasant and positive attitude as this is the first impression of visitors and potential residents. Must follow HIPPA guidelines. The main goal is to greet residents, family members and guests as they enter the building. Responsibilities include, but are not limited to, communicating with the residents and providing a warm atmosphere in which they live. In addition to customer service, various tasks include daily routine services (i.e. meal tickets, notification of guest arriving, logging packages, schedule priests for liturgy etc.), manage office duties, oversite and scheduling of the other receptionists, works on tasks for Administrator and assist other MOPH front office staff

Requirements

Customer service skills and computer skills a must.
Must be sociable, conscientious, reliable, and cooperative.
Possess a team spirit.
Must be able to exercise good judgement.
Must be able to multi-task.
Must be able to perform the essential physical/mental functions/requirements of the position.
Must follow HIPPA guidelines.

Responsibilities

Creates a warm atmosphere for the residents.
Performs receptionist and administrative functions.
Prepares office supply order.
Supervise, schedule and prepare evaluations for receptionists.
Contacts appropriate personnel when a work order is submitted or an emergency arises.
Controls entrance door to MOPH.
Controls the visitor sign-in registry and makes calls to the resident upon request.
Answers telephone and directs calls to proper persons and takes messages.
Sells guest meal tickets to residents.
Writes up maintenance requests and logs completion information.
Maintains TEL communications with maintenance.
Ensures that all daily/weekly menus are merged and printed accordingly.
Prints the daily/weekly menus.
Prepares and publishes monthly newsletter.
Perform other duties as assigned.
Performs other duties as assigned by needs of the business.