Manager, Office (CEO)

Standard Aero•Scottsdale, AZ

6d•Onsite

About The Position

StandardAero, one of the largest and most successful MRO companies in the world is seeking a Senior Executive Assistant to support our Chief Executive Officer and lead a team of executive assistants. As Senior Executive Assistant and Office Manager, you will perform a critical function in providing complex administrative support and must represent the Company with a high degree of professionalism and demonstrate independent judgment.

Requirements

Must be authorized to work in the U.S.
10+ years of supporting C-Level Executives, ideally supporting a CEO/Managing Director and/or Board of Directors, or other senior stakeholders.
Strong knowledge and competency in MS Office
Demonstrate exceptional written, communication and presentation skills at a senior level e.g. effective and confident drafting internal and external communications and correspondence for CEO/Senior Stakeholder
Conceptual thinking ability
Impeccable interpersonal skills and high attention to detail
Ability to work autonomously and without direction
Has dealt with highly sensitive issues and strictly confidential matters
Must be able to work in office in Scottsdale, AZ
Travel up to 20% domestically and internationally

Nice To Haves

Strong ability to manage multiple tasks, prioritize, and maintain accuracy.
Excellent written and verbal skills for interacting with staff, board members, and external partners.
Proactively identifying issues and finding solutions.
Handling confidential information with professionalism.
Familiarity with scheduling software, office suites, and systems.
Drive initiatives, ensuring strategic goals are met and teams stay aligned.

Responsibilities

Manages the CEO's calendar, email, travel, security, prepares documents, conducts research, and acts as a gatekeeper for internal/external requests.
Prioritizes issues, coordinates executive team activities, and ensures alignment on strategic initiatives.
Interface directly with Board members in the coordination of meetings and events.
Oversees supplies, equipment, facilities, and manages office space.
Supervise, train, and guide a team of administrative or executive assistants, delegating tasks and ensuring consistent service quality.
Filters and manages information flow to the CEO, directing issues to the right people.
Prepare briefing materials, presentations, and agendas for the CEO and executive team.
Act as a central point of coordination, bridging the gap between the CEO and other leaders.