Manager of School Strategy and Projects (Immediate)

KIPP Capital Region Public Schools•Albany, NY

12d•Onsite

About The Position

The Manager of School Strategy and Projects supports the Chief Schools Officer (CSO) and Schools Team in planning, coordinating, and executing regional priorities, strategic initiatives, and administrative operations across KIPP Capital Region. The role serves as a key operational partner to the CSO and a central coordinator among school leaders, regional departments, and external stakeholders. The position manages multiple projects from planning through completion, maintains project plans and tracking systems, monitors deliverables and risks, and prepares updates and recommendations. It also provides executive and administrative support to the CSO, including calendar and meeting coordination, preparation of agendas and briefing materials, follow-up on commitments, travel and event logistics, and careful handling of confidential information. The role coordinates Schools Team operations and initiatives, maintains shared documents and systems, supports annual planning and leadership activities, and develops reporting tools and processes that strengthen accountability and efficiency. The Manager communicates priorities and expectations, builds cross-functional relationships, and continually improves administrative workflows. The position is based at KIPP Capital Region schools in Troy, New York, and may require a flexible schedule outside regular business hours when necessary.

Requirements

High school diploma or GED certificate required.
At least two years of professional experience in project management, program coordination, executive support, operations, administration, or a related field.
Strong organizational and administrative skills, including calendar management, meeting coordination, document preparation, and project tracking.
Excellent written and verbal communication skills, including preparation of professional correspondence, presentations, reports, and executive summaries.
Proficiency with Microsoft Office Suite, Google Workspace, and project management tools.
Experience developing and maintaining project trackers, dashboards, workflows, and administrative systems.
Ability to analyze information, identify trends, and translate findings into actionable recommendations.
Ability to work independently, anticipate needs, exercise sound judgment, and manage competing priorities.
Experience handling confidential and sensitive information with professionalism and discretion.
Ability to work a flexible schedule outside regular business hours when necessary.
Ability to create and work within an inclusive environment that honors and supports diverse backgrounds and perspectives.
Ability to communicate effectively in English, verbally and in writing.
Ability to meet the physical requirements of the role, with reasonable accommodations as applicable.

Nice To Haves

Bachelor’s degree from an accredited college or university preferred.
Experience supporting senior leaders or executive teams, preferably in education, nonprofit organizations, or complex multi-site environments.
Prior experience in public charter schools, K–12 education, or mission-driven organizations.
Experience coordinating cross-functional initiatives and working with multiple stakeholders.

Responsibilities

Coordinate and execute strategic projects, initiatives, and priorities in partnership with the Chief Schools Officer (CSO).
Develop and maintain project plans, timelines, milestones, deliverables, dependencies, trackers, dashboards, and reporting systems.
Manage multiple projects, monitor progress, follow up on deliverables, identify risks and barriers, and elevate concerns with recommended solutions.
Coordinate cross-functional initiatives involving school leaders, regional departments, and external stakeholders.
Support the planning, implementation, and evaluation of Schools Team initiatives and track progress against goals.
Prepare project updates, status reports, recommendations, and other materials for the CSO.
Manage the CSO’s administrative priorities, including scheduling, meeting preparation, follow-up, and tracking commitments.
Coordinate complex calendars, meetings, engagements, travel arrangements, and event logistics.
Prepare agendas, presentations, briefing documents, reports, correspondence, and other materials for the CSO.
Organize and maintain confidential records, documents, reports, and files; track outstanding requests and action items.
Coordinate Schools Team meetings, leadership convenings, retreats, professional development sessions, and other regional initiatives.
Maintain centralized systems for Schools Team documents, calendars, project plans, and operational resources.
Coordinate information and requests among the CSO, Principals, school leadership teams, and regional departments.
Support school leadership onboarding and transitions, annual planning, beginning-of-year readiness, and end-of-year priorities.
Collect, organize, and synthesize information from school leaders and regional stakeholders to support decision-making.
Prepare accurate, timely, visually clear reports, presentations, and executive summaries, including materials for executive meetings and Board presentations.
Monitor timelines and administrative deliverables, identify trends or gaps, and maintain documentation of decisions and follow-up actions.
Build working relationships across the Schools Team and regional organization, facilitate communication, and elevate unresolved issues requiring CSO input.
Assess and improve administrative and project management processes; develop templates, workflows, standard operating procedures, and other systems.
Draft and coordinate communications, announcements, presentations, and updates on behalf of the CSO; ensure timely dissemination and follow-up.
Maintain confidentiality and exercise sound judgment when handling sensitive organizational, personnel, and school leadership information.
Comply with applicable charter, federal, state, and local laws and regulations, and adhere to organizational policies and procedures.
Promote the organization’s mission, vision, values, anti-racism, equity, and racial justice commitments; participate in internal surveys and data collection for continuous improvement.
Perform other duties outlined by the Chief Schools Officer.