Manager of School Strategy and Projects (Immediate)

KIPP Capital Region Public Schools•City of Albany, NY

12d•$68,400 - $75,600•Onsite

About The Position

The Manager of School Strategy and Projects supports the Chief Schools Officer (CSO) and Schools Team in planning, coordinating, and executing regional priorities, strategic initiatives, and administrative operations across KIPP Capital Region. The role manages multiple projects, maintains plans and progress-tracking systems, monitors milestones and risks, and prepares updates and recommendations for the CSO. It also provides executive and administrative support, including calendar and meeting coordination, preparation of materials, tracking commitments, arranging travel and event logistics, and handling confidential information. The position coordinates Schools Team operations, cross-functional communication, leadership meetings and initiatives, reporting, and data management. It develops and improves workflows, templates, trackers, dashboards, and standard operating procedures to strengthen accountability and efficiency. The role works with school leaders, Principals, regional executives, departments, and external stakeholders, and performs other duties outlined by the CSO. The role is located at KIPP Capital Region schools in Troy, New York.

Requirements

At least two years of professional experience in project management, program coordination, executive support, operations, administration, or a related field.
High school diploma or GED required.
Experience supporting senior leaders or executive teams, preferably in education, nonprofit organizations, or complex multi-site environments.
Demonstrated ability to manage multiple projects, coordinate stakeholders, and deliver results within established timelines.
Strong organizational and administrative skills, including calendar management, meeting coordination, document preparation, and project tracking.
Excellent written and verbal communication skills, including preparing professional correspondence, presentations, reports, and executive summaries.
Strong proficiency with Microsoft Office Suite, Google Workspace, and project-management tools.
Experience developing and maintaining project trackers, dashboards, workflows, and administrative systems.
Ability to analyze information, identify trends, and translate findings into actionable recommendations.
Ability to work independently, anticipate needs, exercise sound judgment, and manage competing priorities.
Experience handling confidential and sensitive information professionally and discreetly.
Ability to work a flexible schedule outside regular business hours when necessary.
Aptitude for creating and working within an inclusive environment that honors and supports diverse backgrounds and perspectives.
Ability to communicate effectively in English, verbally and in writing.
Ability to access and navigate school buildings, regional offices, and other facilities as needed.
Ability to occasionally lift and move up to 50 pounds.
Ability to perform the physical activities described for the role, including prolonged sitting and computer work and, as required, standing, walking, typing, handling objects, reaching, climbing stairs, balancing, stooping, bending, kneeling, crouching, talking, and hearing.

Nice To Haves

Bachelor’s degree from an accredited college or university preferred.
Prior experience in public charter schools, K–12 education, or mission-driven organizations preferred.
Experience coordinating cross-functional initiatives and working with multiple stakeholders preferred.

Responsibilities

Partner with the Chief Schools Officer (CSO) to coordinate and execute strategic projects, initiatives, and priorities across the Schools Team.
Develop and maintain project plans covering timelines, milestones, deliverables, dependencies, and responsibilities; manage multiple projects and monitor progress, risks, and barriers.
Maintain project-management tools, trackers, dashboards, and reporting systems, and prepare project updates, status reports, and recommendations.
Coordinate cross-functional initiatives and support the planning, implementation, and evaluation of Schools Team initiatives.
Provide administrative and operational support to the CSO, including scheduling, meeting preparation, follow-up, calendar management, and tracking commitments and action items.
Prepare agendas, presentations, briefing documents, reports, correspondence, and other materials for the CSO; maintain confidential records and files.
Coordinate travel arrangements, event logistics, and other administrative needs for the CSO and Schools Team.
Coordinate Schools Team operations, meetings, leadership convenings, retreats, professional development sessions, annual planning activities, and other regional initiatives.
Maintain centralized systems for Schools Team documents, calendars, project plans, and operational resources; coordinate information and requests among the CSO, Principals, school leadership teams, and regional departments.
Support leadership onboarding, transitions, standardized administrative processes, and timely completion of administrative requests and deliverables.
Collect, organize, and synthesize information from school leaders and regional stakeholders; prepare accurate reports, presentations, executive summaries, and materials for executive leadership and Board presentations.
Monitor progress against project timelines and administrative deliverables, identify trends and gaps, and maintain documentation of decisions, updates, and follow-up actions.
Serve as a coordination point among the CSO, Schools Team, Principals, regional departments, and other stakeholders; facilitate communication and alignment on project goals, responsibilities, and timelines.
Assess and improve administrative and project-management processes; create templates, workflows, documentation systems, standard operating procedures, and accessible resources.
Communicate proactively with the CSO and stakeholders about priorities, deadlines, progress, decisions, expectations, and deliverables; draft and coordinate communications as directed.
Handle sensitive organizational, personnel, and school leadership information with sound judgment, discretion, and confidentiality.
Comply with applicable charter, federal, state, and local laws and regulations; adhere to organizational policies and procedures and support its mission, vision, values, and continuous-improvement efforts.
Perform other duties outlined by the Chief Schools Officer.