Manager of Real Estate Administration

Ollie's Bargain Outlet•Lower Paxton Township, PA

6d•Onsite

About The Position

Ollie’s Manager of Real Estate Administration balances between managing crucial real estate and construction data platforms, coordinating the interaction of key contributors (Real Estate, Construction, Finance, Legal, Stores and Lease Administration) and providing analytical support to Real Estate Directors. The position monitors real estate transactions, construction projects, and time-/financial- critical aspects of lease administration. The position assists Lease Administration with, among other things, landlord communications and resolution of alleged defaults.

Requirements

Solid understanding of lease terminology.
Strong computer skills to include AMT, Leasecake, MRI or other lease administration software, Microsoft Outlook, Excel (intermediate level) Word and Adobe.
Accuracy and attention to detail.
Solid time management with ability to prioritize and successfully balance multiple tasks and requests.
Ability to engage and interact across all levels of an organization.

Nice To Haves

Bachelor’s degree in real estate or accounting is preferred.
Paralegal certification may also be considered.
3+ years prior real estate experience with a retailer or shopping center owner is preferred.
Familiarity with GIS and Real Estate Analytics software is a plus.

Responsibilities

Monitor and distribute daily correspondence from landlords.
Review lease abstracts completed by third party team members to ensure accuracy and completeness.
Receive default notices, estoppel requests, and SNDA requests and usher these to resolution.
Oversee data entry, validation through workflow approval, and management of lease documents provided by third parties to ensure completeness, compliance and accuracy.
Monitor rent variance analysis by third party. Respond to payment inquiries from landlords.
Oversee CAM, RE Tax and Insurance invoice reconciliation and resolve billing discrepancies, identifying potential savings. Lead weekly touch-base meetings to track progress and issues.
Set up newly approved stores in Real Estate, Lease Administration, and Construction platforms. Confirm possession dates with Lease Administration and Lease Accounting.
Partner with Construction Project Managers to submit requests for tenant allowances, then pursue payment.
Coordinate with Accounts Payable and Facilities to collect HVAC reimbursements from landlords.
Implement and oversee reminder systems for critical lease portfolio deadlines and maintain renewal schedule for stores.
Escalate critical issues to SVP RE/C and provide both timely and regular updates on workflow.
Ensure accurate reporting and reconciliation, while fostering strong relationships across teams and stakeholders.
Collaborate closely with outsourced service providers to ensure aligned objectives and performance.
Drive process improvements and efficiencies across lease administration operations.
Complete any additional responsibilities and/or duties as assigned.
Monitor adherence to all Ollie’s procedures, policies, and controls.