Manager of Administrative Services (Program Manager II) Grade N25

Montgomery County•18753 N Frederick Ave Gaithersburg MD 20879 USA, MD

2d•Hybrid

About The Position

This Position is ONLY Open to Montgomery County Government Board of Elections Employees. The salary range represents the earning potential for this position. The anticipated hiring range for this position will be $85,937.00 to $114,733.00, based on the candidate’s qualifications and experience. The Montgomery County Board of Elections (BOE) is responsible for administering Federal, State, and County elections within the County. The Board of Elections’ operations are supported by $15 million annual budget, and elections are administered by 34 permanent employees, up to 100 seasonal temporary employees, and over 3,500 election judges. The Board of Elections operates under supervision of a seven-member appointed Board of Elections. The Board of Elections is seeking to fill the Program Manager II, Manager of Administrative Services position within the Administrative Division. The Manager of Administrative Services will provide professional leadership and oversight of all administrative programs, matters and functions. Their work encompasses leadership of administrative, budgetary, procurement, contracts, and facility management functions; and support to the Election Director, Board of Elections and four programmatic divisions in administration of successful elections. The Manager of Administrative Services will also provide oversight of personnel transactions. We are looking for a detail oriented, excellence driven, analytical, and highly organized professional who is committed to public service. The ideal candidate thrives in a fast-paced environment and has the ability to address all administrative matters and resolve emerging and significant operational issues by implementing solutions in accordance with legal requirements and established practices. They are required to work collaboratively with the Election Director, Board of Elections team, seven-member Board of Elections, county government departments, State Board of Elections, and numerous external partners, contractors and vendors. The candidate will work independently to analyze pertinent data and information related to programmatic responsibilities and report research findings. They will use sound judgment in application of relevant policies and procedures, to manage all aspects of the administrative functions, advise Election Director and provide support across all Board of Elections Divisions. The selected candidate will develop and present various administrative polices, support grant efforts, and provide timely reports. Additionally, successful candidate will have a collaborative mindset and possess excellent communication abilities to convey findings effectively to stakeholders, including county departments (such as Office of Management and Budget, Procurement, Finance, Human Resources, General Services, etc.), Maryland State Board of Elections, contractors and vendors. The candidate shall maintain meticulous documentation to support statutory administrative compliance and audit readiness. The Manager of Administrative Services will report directly to the Election Director and will supervise one (1) permanent employee and a number of temporary seasonal employees as assigned.

Requirements

Five (5) years of professional experience in election administration, general administration, contracts, procurement, budget, and/or facility management.
Graduation from an accredited college or university with a bachelor's degree.
An equivalent combination of education and experience may be substituted.
Possession of a valid Class "C" (or equivalent) driver’s license from the applicant's state of residence when required for job-related duties.

Nice To Haves

Experience applying election laws, and established policies and procedures to perform assigned array of administrative tasks.
Experience conducting, reviewing, reconciling and analyzing daily financial transactions (related to budget, contracts, procurement) for an agency or a department.
Experience providing administrative support across teams and in cooperation with various internal and external counterparts.
Experience managing multiple priorities and high volumes of work, meeting strict deadlines.

Responsibilities

Managing all aspects of administrative functions and provide support to the Election Director, seven-member Board of Elections, and four programmatic Divisions of the Board of Elections to successfully administer all aspects of the election process, including but not limited to voter registration, election operations, election judges’ recruitment, and different modes of voting.
Support Election Director in development, implementation and monitoring of the annual budget, that includes reporting on emerging issues, performance of administrative programs, and resource needs and allocation.
Maintain accurate documentation, further enhance quality assurance, and contribute to a transparent, legally compliant, and trusted overall election administration in Montgomery County.
Proofing and verification activities: sample ballot, ballot styles and applications.
Supporting election processes at the facility or off site at any polling location.
Provide cross-sectional support to all election operations.
Attend conferences and meetings and represent the Board of Elections as needed.