Manager, Medical Practice Office

US Heart & Vascular•Birmingham, AL

8d•Onsite

About The Position

US Heart and Vascular is in need of a Medical Practice Office Manager to join our team at Birmingham Heart Clinic in Birmingham AL. This role is responsible for the professional administration of the assigned office, including administrative and clinical duties related to physicians, patients, and all employees. The manager ensures compliance with company and regulatory policies, negotiates financial arrangements with patients, and oversees OSHA and HIPAA requirements. They are also responsible for efficient office function through proper employee scheduling, approving time sheets, and supervising check-in/check-out processes, insurance verification, and payment collection. The role involves partnering with Operations and Human Resources, participating in recruitment, hiring, counseling, and termination of staff, and performing annual evaluations. Additionally, the manager maintains physician schedules, fosters a team-oriented environment, and ensures a safe workplace.

Requirements

High school diploma or GED from accredited institution.
Five (5) years professional administrative / clinical experience at increasing levels of responsibility in a medical environment.
Current valid state driver’s license and required minimum auto insurance coverage.

Nice To Haves

Bachelors degree preferred
Cardiology practice experience is preferred but not required

Responsibilities

Responsible for professional administration of assigned office.
Oversight of administrative and clinical duties related to physician(s), patients and all employee(s).
Ensures appropriate communication to facilitate office compliance related to Company and regulatory policies and practices.
Negotiates and arranges financial arrangements with patients.
Ensures and oversees OSHA and HIPAA requirements for the practice.
Ensures efficient function of the office through proper employee scheduling.
Accepts, considers and approves/denies employee requests for PTO.
Ensures employees are correctly administering time sheets.
Ensures time submitted for payment is accurate and complies with Company policy.
Approves time for payment in a timely manner.
Supervises and/or performs Check In, Check Out, scheduling, insurance verification/precertification and payment collection process as required due to office demands.
Partners with Operations and Human Resources to address offices issues and/or employee concerns to the appropriate party.
Participates in recruitment, hiring, counseling, and termination of front office/clinical staff.
Performs annual evaluations on front office/clinical personnel.
Maintains and coordinates physician call schedules, physician time off, meetings and any other scheduling needs for physicians.
Actively demonstrates teamwork at all times.
Follows other policies and procedures such that there are no verbal or written warnings during the evaluation period.
Maintains a safe workplace by following established safety protocols, reporting hazards, and participating in required safety training.
When position requires travel to/from other locations, ensures vehicles are operated and maintained in compliance with all safety, regulatory, and company requirements.
Fosters a team-oriented environment by encouraging cooperation, providing support, and resolving conflicts constructively.
Demonstrates integrity, professionalism, and respect in all interactions.
Follows processes and policies for the organization.
Reports to work as scheduled, ready to perform duties, and promptly notify their supervisor of any attendance issues.
Adapts to changing priorities, processes, and business needs.
Performs other duties as assigned.