Manager, Mechanical Revenue and Billing Compliance
About The Position
This role leads and oversees all mechanical revenue recovery and billing activities to ensure accurate invoicing, timely collections, and compliance with applicable policies and industry standards. The position involves developing and implementing strategies to maximize billable revenue recovery and reduce revenue leakage. It also requires identifying and pursuing cost recovery opportunities, administering AAR-related billing, and developing internal controls. The role includes conducting audits, resolving disputes, reviewing contracts, performing account reconciliations, and preparing various financial reports. The Manager will analyze trends, present recommendations to leadership, and drive continuous improvement initiatives. Collaboration with various departments and support for special projects are also key aspects of this position.
Requirements
- 5-7 years of progressive experience in railroad billing, revenue accounting, mechanical administration, compliance, cost recovery, or contract administration.
- Comprehensive knowledge of AAR billing regulations, settlement practices, and railroad mechanical cost recovery processes.
- Comprehensive knowledge of Express Yard and Railcar RX systems required.
- Strong understanding of revenue recovery methodologies, invoice validation, dispute resolution, and internal controls.
- Analytical, problem-solving, communication, and leadership skills.
- Ability to interpret contracts, pricing schedules, tariffs, operating rules, and industry regulations.
Nice To Haves
- Bachelor’s degree in Accounting, Finance, Business Administration, Railroad Operations, Mechanical Management, or related field preferred.
Responsibilities
- Lead and oversee all mechanical revenue recovery and billing activities to ensure accurate invoicing, timely collections, and compliance with applicable policies and industry standards.
- Develop and implement strategies to maximize billable revenue recovery and reduce revenue leakage across all mechanical operations.
- Identify and pursue cost recovery opportunities associated with repairs, contract work, labor, materials, derailment damage, customer-caused damage, and third-party damage.
- Administer and manage all AAR-related billing activities in accordance with current AAR rules and standards.
- Develop, implement, and maintain internal controls governing billing, revenue recovery, invoice validation, dispute resolution, and revenue recognition activities.
- Conduct audits of mechanical billing transactions and supporting documentation.
- Investigate, resolve, and document disputed billing transactions involving customers, railroads, vendors, and third-party stakeholders.
- Review contracts, pricing agreements, tariffs, and service agreements to ensure proper billing and recovery.
- Perform account reconciliations and support monthly, quarterly, and annual financial close activities.
- Prepare reports related to revenue recovery performance, billing accuracy, disputes, receivables, compliance metrics, and audit findings.
- Analyze billing trends and key performance indicators and present recommendations to leadership.
- Lead cross-functional collaboration between Mechanical Operations, Finance, Commercial, and Customer Operations to improve billing accuracy and recovery performance.
- Drive continuous improvement initiatives focused on efficiency, standardization, automation, and financial controls.
- Support special projects and other duties as assigned.
Benefits
- Medical, Dental, Vision insurance (immediate eligibility starting day one of employment)
- Company paid life insurance
- Voluntary life insurance, voluntary short-term disability, voluntary long term disability, voluntary accident insurance, voluntary hospital indemnity insurance
- Voluntary identity theft protection
- Flexible spending account benefits
- Paid maternity leave
- 8 paid holidays
- Paid time off (accrual starts day one of employment)
- Employee Assistance Program
- 401K retirement savings plan
- Work boot allowance
- Employee referral program
- Annual tickets to My Old KY Dinner Train
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What This Job Offers
Job Type
Full-time
Career Level
Manager
