Manager, Grant Projects

Sustainable Forestry Initiative • Washington, DC

1d • $80,000 - $95,000 • Hybrid

About The Position

The Manager, Grants Projects is responsible for the financial management, compliance and reporting of all US grant and foundation funded programs within the organization, and tracks spending against vendor contracts. This role ensures the accurate and timely preparation of financial reports, maintains compliance with grant and contract requirements, and provides strategic financial support to program staff. The ideal candidate will have a strong background in accounting and financial management within the non-profit sector, project management experience, experience with Federal and State grants, and experience managing single audits. The Manager reports to the Controller and consults with the fractional CFO on any areas of elevated risk. The Manager will serve as the primary internal coordinator/liaison for grants with all relevant roles and departments in the organization.

Requirements

• Minimum of 5 years of cumulative experience in accounting or financial management, with direct experience supporting federal grants and single audits within the non-profit sector, required
• In-depth knowledge of US Federal requirements (FAR, 2CFR200/Uniform Guidance) is required
• Bachelor's degree in Accounting, Finance, Business Administration, or a related field is required
• Experience with and proficiency in accounting software and Microsoft Office Suite required

Nice To Haves

• Certified Grant Management Specialist (CGMS) Designation preferred
• CPA or CMA designation preferred
• Experience with foundation grants is strongly preferred
• Experience with Canada grant management would be a benefit
• Experience with Sage Intacct would be a benefit
• Certified Project Management Professional (PMP) would be a benefit
• Experience with Project Management software and Salesforce (inbound and outbound grant tracking software) would be a benefit
• Previous experience in forestry, forest products, natural resources, sustainability, or environmental education would be a benefit
• Proficiency in Spanish or French would be a benefit

Responsibilities

• Serve as the organization’s subject matter expert on federal grant regulations, specifically 2 CFR 200 (Uniform Guidance).
• Oversee and lead the financial management of US grants (current value of $15+ Million), including budgeting, expenditure tracking, and financial reporting. This includes inbound grants, pass-through funding and sub-recipient funding.
• Monitor and reconcile grant expenditures to ensure alignment with approved budgets, generally accepted accounting principles (GAAP), and compliance with grant terms in order to meet invoicing requirements and procurement guidelines and restrictions.
• Prepare and submit accurate financial reports to align with and support written reports to US funders in accordance with their requirements.
• Collaborate and consult with the Sr. Director, Finance and Grants Management on Canadian grants, including ECCC, providing back up support as needed.
• Ensure compliance with all federal, state, provincial, and local regulations related to grant management.
• Maintain and update internal control policies to mitigate compliance risks.
• Maintain comprehensive and organized documentation for US grants, including agreements, amendments, financial reports, and correspondence.
• Conduct regular compliance reviews and audits to ensure adherence to US grant requirements and organizational policies.
• Assist with grant applications by providing the necessary financial data.
• Support the preparation, coordination, and documentation for the annual Federal Single Audit for programs exceeding the statutory expenditure threshold.
• Manage online portals for grant applications and submissions (SAM, etc.).
• Create, design and implement policies, processes and procedures related to grant management and proposal development. These should adhere to requirements included in compliance supplements for US and Canadian grants.
• Advise program managers, VPs, Directors and Senior Leaders regarding negotiation of new grants, effective startups and grant management issues.
• Work closely with program managers, VPs, Directors and Senior Leaders to develop grant budgets and ensure the proper allocation of funds.
• Provide financial analysis and reporting to support program planning and decision-making.
• Assist in the development and submission of grant proposals, including budget preparation and financial narratives.
• Collaborate with Technical Operations staff on business processes, reporting, and summaries of grant pipelines, deliverables, and committed outgoing grant funds.
• Collaborate with the Sr. Director, Technical Operations and Reporting on the development of organizational grants reporting and architecture tools, and to identify technical and data requirements in new grants.
• Train and support staff in grant management best practices and compliance requirements.
• Identify and participate in trainings on changes in grant regulations and accounting standards to stay current. Disseminate and train on relevant information to the team.
• Assist in preparing and coordinating the timely completion of the annual audit, 990 information return, and other financial filings.
• Prepare and file SFI’s annual Canadian T2 tax return, due annually on June 30th.
• Assist with implementing applicable organizational-wide financial structure and process changes.
• Participate in special projects and perform other duties as assigned.

Benefits

• Medical, dental, and vision coverage for you and your family.
• Retirement plan with generous employer contribution and additional matching contribution up to 11% of your salary, provided you also contribute 4%.
• Paid Time Off – generous vacation policy ranging from 2 weeks to 5 weeks, increasing with experience, all federal holidays, plus 4 floating holidays annually that may be used to observe additional religious, cultural, or traditional occasions that are meaningful to you, and 12 sick days annually.
• Educational assistance and investment in professional development.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager