Manager, Foundation Finance and Administrative Services

Pasadena Area Community College District•Pasadena, CA

10d•Onsite

About The Position

Under the direction of the Executive Director, Foundation, this position manages the finance, budgeting, grant management, and purchasing for the Pasadena City College (PCC) Foundation. The position participates in the recommendation, creation, and administration of operational policies, procedures, and processes supporting the PCC Foundation’s programs and fundraising operations. In addition, the position oversees highly specialized and complex accounting and budgeting assignments, and designs and monitors reporting systems to acknowledge, distribute and steward funds raised by the PCC Foundation.

Requirements

Bachelor’s degree in any field.
Six (6) years of experience in accounting, business, operations, or office administration.
Knowledge of Generally Accepted Accounting Principles (GAAP), 501(c)(3) charitable organization regulations, and Council for Advancement and Support of Education (CASE) standards as applied to institutional financial accounting, reporting, and educational philanthropy activities.
Knowledge of federal, state, local, and District regulations related to financial accounting, charitable giving, seller’s permits, and food sales operations, as well as District policies and collective bargaining agreements.
Knowledge of timekeeping, enterprise resource planning (ERP), and accounting software systems, as well as general office software and equipment used in institutional financial management and reporting.
Skill in applying GAAP and 501(c)(3) regulations to ensure departmental accounting and reporting procedures remain in full compliance, and in applying CASE standards to develop philanthropy reporting procedures.
Skill in developing and administering departmental and grant budgets using best practice budgeting techniques, including coordination of the grant budget development and submission process.
Skill in using ERP, accounting, and timekeeping software to manage accounting, bookkeeping, budgeting, and reporting requirements for the Foundation office.
Ability to conduct effective oral and written presentations on Foundation budgets, grants, audit findings, and compliance matters to both financial and non-financial audiences.
Ability to prepare clear, concise, and comprehensive correspondence, reports, and other written materials while managing multiple projects simultaneously with minimal supervision.
Ability to exercise tact and diplomacy when handling sensitive and complex issues, and to develop and maintain effective working relationships with staff, students, board members, and donors.
Demonstrated experience working with communities who have been traditionally underserved by higher education and experience in the pedagogy reflecting intersections of race, culture, class, ethnic, and queer communities.
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone.
Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment.
Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.
Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.

Nice To Haves

Master's degree in Business Administration (MBA), or a related field.

Responsibilities

Directs the implementation of departmental policy changes, policy modifications, special assignments, goals, and objectives.
Develops the Foundation's annual budget and financial plans; develops the budgets for Foundation grant programs by evaluating proposals for grants, reviewing operating budgets, analyzing trends affecting budget needs, and ensuring appropriate reporting.
Ensures appropriate accounting for the Foundation's grant programs by developing and implementing accounting procedures; analyzes budgeting and accounting reports of grant programs to maintain expenditure controls and ensure funds are used appropriately.
Ensures that internal controls are in place, and procedures are adhered to by using established public auditing procedures; ensures the safeguarding of assets.
Ensures accurate billing and payments according to agreements between the Foundation and the District, scholarship funds, and grants.
Ensures that departmental administrative operations comply with organizational policies and federal, state, and local regulations.
Participates in the District’s recruitment process to assist in hiring classified and unclassified staff.
Approves the use of financial resources up to a certain monetary value.
Assesses departmental operations to determine if goals and objectives are achieved.
Performs cost-benefit analyses to compare programs and calculate indirect costs associated with private grants.
Ensures compliance with the Foundation’s investment and spending policies, Master Agreement, fund agreements, gift agreements, estates, gifts, and bequests.
Directly manages all aspects of the employee lifecycle including recruitment, transfers, suspensions, layoffs, recalls, promotions, terminations, task assignments, performance evaluations, rewards, disciplinary actions, and grievance resolution, ensuring adherence to District policies and legal requirements.
Performs related duties as assigned.