Manager, Facilities Project Delivery

Monterey Bay Aquarium•Monterey, CA

1d•$110,700 - $141,000

About The Position

Oversee facilities project management team, setting goals and objectives, and working with senior staff to develop a project management program complete with standard policies and procedures. This core member of the facilities management team will bring clarity to the facilities process, develop and mentor a team of capable and responsive project managers, and provide leadership on all sizes of facilities projects. Responsible for a portfolio of large and major facilities projects from initial planning and design through construction and installation. Responsible for overall project communication and coordination on high-risk, high-visibility projects with major impacts to the organization both internally and externally and representing the Aquarium accurately and effectively to outside agencies. Bring high-level expertise to the task of developing effective cross-divisional teams encompassing the work of Facilities (electrical, plumbing, life support, controls, HVAC, general maintenance, and water quality), Exhibitions (content, design, and production), and Animal Care (animal collections), as well as architects, engineers, specialty designers and fabricators, the general contractor, and other external consultants. Perform other duties as required. The mission of Monterey Bay Aquarium is to inspire conservation of the oceans. All work will be conducted in a way that promotes animal welfare, environmental sustainability, as well as a sustainable culture of diversity, equity, and inclusion.

Requirements

BA or MA, or equivalent combination of education, training, and experience
Project Management, LEED, AIA, or PLA certification or equivalent experience required
Minimum 10 years of project management experience and supervisory experience
Capable of overseeing the work of a Facilities Project Management team while simultaneously directly managing at least one major Facilities project.
Capable of reporting project information to leadership and executive management, seeking appropriate input and guidance from Key Stakeholders when needed
Capable of representing Aquarium interests effectively with outside agencies
Mastery level knowledge of Facilities project management combined with the ability to be responsive to the needs of creative teams and complex projects
Exemplary leadership qualities with strong team building, communication, and active listening skills required
Forward-thinking on best practices in facilitation, project management, and design thinking.
Creates, establishes, and models an open, inclusive, and collaborative environment for all disciplines to contribute their best work, while guiding Facilities projects to be produced in line with institutional goals, constraints, and parameters, and ensures that other project management staff do the same
Experience establishing transparent accountability through all project phases with project team members and Aquarium leadership
Experience supervising and mentoring staff throughout the Aquarium who participate in, and contribute to, projects.
Regularly solicits and provides feedback and expertise
Proven experience prioritizing complex workloads across multiple projects, delegating appropriately, and adhering to critical project timing while using good judgment, problem-solving skills, and follow-through
Proven experience maintaining safety standards on all site work for projects, including internal staff and contractors
Ability to work with contractors to recognize and direct remediation of common construction hazards such as elevated work, confined spaces, hazardous chemicals, the hazardous release of stored energy
Exceptional computer skills (i.e. google docs, preparing presentations, creating budget spreadsheets, database management, email)
Experience preparing and managing large project budgets from conceptual square-foot budgets and detailed estimates, through cost-to-complete tracking
Mastery knowledge and experience reading, interpreting, and notating architectural and technical drawings
Mastery knowledge with construction and specialty water quality systems
Mastery knowledge of project management methods
Must possess, or be able to obtain within the first 3 months of employment, a valid California driver's license in order to operate Monterey Bay Aquarium vehicles
Ability to work within, and maintain Monterey Bay Aquarium’s Core Values

Responsibilities

Manage the day-to-day operations, budget, resources of facilities project management work.
Manage employee relations, performance evaluations, coaching, developing, and hiring staff on a facilities project management team.
Review and guide the work of other staff and project managers throughout the Aquarium working on facilities projects.
Provide approvals on key project documentation throughout facilities projects.
Guide the development of new collaborative processes, standards, tools, and procedures to implement strategic project goals completely and efficiently.
Produce and present quarterly status reports and risk mitigation strategies at all phases for the assigned portfolio of facilities projects.
Develop and oversee project plans (e.g. project objectives, action plans, responsibility charts, detailed requirements, etc.) for facilities projects from design through construction, and at times for other divisions, for consistency across all facilities projects.
Develop scope, schedule, budgets and estimates, and identify resources needed for facilities projects.
Lead cross-functional project meetings across multiple departments and divisions, managing overall project communication and coordination.
Manage project deliverables (from content, design, animal care, exhibit fabrication, and general construction) against project requirements (e.g. scope, timelines, budget) from initial planning through completion.
Communicate expectations across key stakeholders and provide constructive feedback informally and formally to individual team members to ensure deadlines are met and quality standards are achieved.
Oversee subcontractors and subcontractor processes for consistency across all facilities projects.
Work collaboratively with other department managers to support holistic department and division goals, at times leading meetings and communications for this effort.
Manage the permitting process across facilities projects, or other documentation required by outside agencies, in coordination with our design team, the Architect, Engineer, and other project partners.
Contribute expertise on project strategy, budget, and schedule toward a realistic yet ambitious 5-year Facilities plan, managing staff and project assignments accordingly.