Manager, Executive Assistant

Avalara

4d•Remote

About The Position

As our Manager, Executive Assistant, you will support a C-Suite and manage 6-7 Executive Assistants. You will have multiple supervisory, coaching, growing a team, creative/coordination/administrative responsibilities. The Manager, Executive Assistant will report to the VP of Corporate Experience. This is a remote position in the Untied States. Be ready to feel The Power of Orange and have some FUN!

Requirements

5+ years of relevant professional experience, with at least 2 years providing coordination and support to senior-level executives and 2 years people management experience
5+ years expertise in Microsoft 365
Experience with Concur, Slack, Sharepoint
You can work with all levels of the organization
You’ll bring experience using AI and AI-related technologies, ready to thrive here.
You’ll apply AI every day to business challenges - improving efficiency, contributing solutions, and driving results for your team, our company, and our customers.
You’ll grow with AI by staying curious about new trends and best practices, and by sharing what you learn so others can benefit too.

Responsibilities

Work with the Vice President, Corporate Experience to lead the team on topics like winning culture, leaders' intent, expectations, process improvement and collaboration and incorporating success traits in daily operations.
Help team members grow professionally by improving their skills
Work with the team to ensure there are enough resources to meet support needs
Hold themselves and their team accountable for standards of practice
Manage schedules, team meetings and holding 1:1's
Conduct mid-year and annual performance reviews. Provide feedback, coaching and performance management.
Assess engagement survey and work with team to develop action plans for improvements
Work with team to lead improvements efficiencies and institute best practices across the team
Secure and manage complex travel arrangements
Ensure best use of executive time and related management
Manage incoming requests on behalf of Executive
Provide guidance to EA's with all internal and external executive events and meetings
Provide executive level support including complex calendar management and scheduling needs
Manage administrative activities to help complete important deliverables, including reporting, PowerPoint presentations.
Manage expense reporting and reconciliation
Provide support on special projects