Executive Assistant & Office Manager
About The Position
GuideTech, a subsidiary of Palladyne AI (NASDAQ: PYDN), is seeking a highly organized Executive Assistant & Office Manager who will help manage our office in Lenexa, Kansas. GuideTech is a rapidly growing aerospace company developing high-performance avionics and autonomy software for defense, space, and advanced unmanned systems. We support a wide range of platforms, from small UAVs to spacecraft, helping bring complex technologies from concept through flight-ready capability. Our culture is built on trust, integrity, and a shared commitment to meaningful work that supports national security, public safety, and critical technologies. We value accountability, collaboration, and continuous growth, and we take pride in doing things the right way. This full-time role plays a key part in keeping the office running smoothly through scheduling, reporting, and day-to-day administrative coordination, helping teams stay focused, organized, and able to deliver meaningful work.
Requirements
- 3 or more years of experience in an executive assistant, administrative, or similar role
- Strong organizational skills and attention to detail
- Proficiency in Microsoft Excel and comfort working with data
- Ability to manage multiple priorities and follow through consistently
- Strong communication skills and professionalism
- Experience supporting executives directly
- Exposure to reporting or budget tracking
Nice To Haves
- Experience with QuickBooks or similar systems
Responsibilities
- Office management through calendar management, scheduling, coordinating office services, office events, and administrative support for executives.
- Oversee logistics for executive travel, meetings, and follow up items
- Prepare recurring reports using Microsoft Excel and internal tools
- Track and organize data related to budgets, project hours, and internal reporting
- Review invoices and assist with basic financial documentation and tracking
- Support onboarding logistics and general administrative processes
- Coordinate shipments, deliveries, and office supplies
Benefits
- medical insurance with low- to no-cost premiums
- a 401(k) with a 5% match
- paid time off
- additional benefits that support your overall well-being and personal priorities
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
