Executive Assistant & Office Manager

Upswell Marketing•Innsbrook, VA

9h•Hybrid

About The Position

At UpSwell, we move fast, we collaborate, and we care about doing things the right way. We are looking for someone who thrives in the middle of it all—the person who can keep executives organized, offices running smoothly, and still find a way to make the day better for everyone around them. This is not just a support role. It is a high-impact position where you will work closely with leadership while also shaping the day-to-day experience of our team.

Requirements

Bachelor’s degree required
3–6+ years of experience supporting executives, managing offices, or both
Someone who is highly organized, proactive, and detail-oriented
Strong communication skills and a natural ability to build relationships
Comfortable juggling multiple priorities without dropping the ball
A problem-solver who doesn’t wait to be asked—you see it and handle it
Professional, trustworthy, and able to handle confidential information

Responsibilities

Keep executive calendars organized and running smoothly (even when things shift—because they will)
Coordinate meetings, travel, and key company events
Be the go-to point of contact on behalf of leadership
Handle sensitive information with professionalism and discretion
Keep our office environments organized, stocked, and operating efficiently
Manage vendors, facilities needs, and day-to-day logistics
Coordinate snacks, meals, and the little things that make a big difference
Support onboarding logistics with HR and IT (equipment, setup, welcome experience)
Plan and execute team events, meetings, and company gatherings
Coordinate food, reservations, and logistics
Support engagement and wellness initiatives that make work more enjoyable