Manager, Events

American Chemical Society•Washington, DC

6d•$110,000 - $120,000•Hybrid

About The Position

The American Chemical Society (ACS) is seeking a Manager, Events to join their Department of Events, Meetings, and Expositions. This role reports to the Assistant Director of Events and is responsible for managing the logistics of events while supporting a high volume of concurrent meetings and events. The Manager, Events, will oversee and facilitate all aspects of meeting planning, including project management, logistical management, financial management, venue RFPs and site selection, vendor RFP process, negotiation, contracting, and communication. They will also coordinate event registration and marketing efforts, provide housing management, onsite staffing, and create post-event reports. Additionally, this position will offer operational and strategic support to the department, including budgeting, updating standard operating procedures, supporting volunteer leaders with strategic planning, and ensuring teams effectively implement event strategies.

Requirements

Bachelor’s Degree (required); may have an advanced degree or equivalent experience.
8+ Years of demonstrated meeting/event planning experience.
5+ years of direct management experience required.
Extensive knowledge of hospitality industry, specific to conference planning and execution.
Excellent knowledge of industry best practices, procedures, and principles.
Proficient in the use of project management tool(s) (Asana, Monday.com, Smartsheet), Registration platforms (Cvent, Maritz preferred), event mobile apps (Swapcard preferred), Microsoft Office Suite (particularly Word, PowerPoint, and Excel), Adobe Acrobat, Zoom and Teams.
Solid leadership, communication, and program management skills with the ability to successfully mobilize diverse resources and effectively manage complex projects simultaneously.
Customer service focused, detail-oriented with the ability to manage multiple competing priorities and juggle several concurrent meetings and events.
Able to think strategically beyond logistics management by translating event strategies into clear plans, aligning teams around priorities, and ensuring successful implementation.
Proficient in multi-tasking, organizing, managing, and tracking multiple projects on schedule.
Support volunteer leaders with strategic planning for the organization.
Possess critical thinking, analytical, and problem-solving skills.
Excellent verbal, written, presentation, and interpersonal communication skills.
Demonstrate change champion attributes. Essential qualities include organized, critical thinking, time management, strategic, collaborative, flexible, adaptable, and political approaches.
Ability to work nights and weekends for successful execution of events.
Ability to move about to accomplish tasks for many hours a day during events.
Ability to lift 25 lbs. and work extended days during events.

Nice To Haves

May have an advanced degree or equivalent experience.
Certification: CMP, CMM, CEM, or other Meeting Industry certifications preferred.
Experience in an association environment is preferred.

Responsibilities

Coordinate with department leadership to develop, communicate, and execute event strategies across multiple concurrent meetings and events.
Provide operational oversight and project management for departmental and organizational goals, including creating and managing production timelines, conducting planning meetings with clients and partners, and ensuring teams understand priorities, strategy, and execution plans.
Manage finances of projects including creating and managing meeting budgets and financial reports and tracking.
Review and update standard operating procedures for department.
Manage and provide day-to-day guidance, coaching, and performance support for a team of up to four direct reports.
Provide logistical management in all areas of event planning including registration, housing, etc. preshow and onsite for events.
Manage RFPs, selection, and contract negotiations for sites and vendors in several areas including: general services contractors, audio visual, catering, shipping, and other vendors as required. Act as main point of contact for all vendors to ensure work is completed.
Coordinate with the marketing department to create, review, and send event marketing materials including emails, program books, ads, websites, and mobile apps.
Perform other duties as assigned by management.