Events Manager

American Philosophical Society • Philadelphia, PA

6d • Onsite

About The Position

The American Philosophical Society (APS) is seeking a highly organized and professional Events Manager to join its Programs Team. The Events Manager will play a key role in advancing the APS’s mission of promoting useful knowledge by ensuring the seamless end-to-end planning and execution of a series of the APS’s highest profile events including it biannual Meetings (large multi-day symposiums), on-site and off-site private special events (small-to-medium sized gatherings for both internal and external APS stakeholders), and on-site rental events. The successful candidate will collaborate with the Programs Team to match program vision, content, and audience with event design.

Requirements

• Bachelor’s degree or equivalent professional experience
• 5+ years experience in event planning and/or hospitality
• Familiarity with MS Office, Google Suite, and Zoom
• Must be well organized with strong project management skills and the ability to manage multiple complex projects simultaneously in a fast-paced, high-performance environment
• Superior inter-personal skills with a positive attitude
• Exceptional attention to detail paired with strong judgment and problem-solving instincts
• Strong communication skills, written and verbal
• Demonstrated ability to be creative, flexible, adaptive to change, and to successfully collaborate and work effectively within and across organizational boundaries

Nice To Haves

• Salesforce experience preferred

Responsibilities

• Serve as the operational and administrative lead for the Society’s biannual Meetings, private special events, and rental events, ensuring seamless planning and execution from initial coordination through post-event follow-up
• Lead end-to-end event management, including timelines, logistics, and registration
• Manage vendors and production partners, such as caterers, hotels, security, AV, and photography, etc.
• Develop run-of-show documents that ensure smooth cross-departmental coordination and on-site execution

Benefits

• health insurance
• dental
• life insurance
• long-term disability
• 403b with employer match
• paid days off

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree