Manager, Event Production & Hospitality

The Rockefeller Foundation•New York, NY

5d•$135,000 - $150,000•Onsite

About The Position

The Connected Leaders team advances the Foundation’s priorities through convenings, partnerships, and sustained engagement with grantees, partners, and global leaders. Its convenings strengthen networks, support collaboration, and deepen relationships beyond individual events. The Manager, Event Production & Hospitality plans and executes assigned events and manages production and hospitality workstreams across larger convenings and event series. The role ensures seamless execution and a high-quality participant experience through production planning, logistical coordination, and operational problem-solving. Reporting to the Director of Production, the Manager collaborates with internal teams, external partners, and vendors to deliver successful events and improve event operations. This is a fully on-site role, based in the office Monday through Friday, with flexibility based on event demands. Approximately 15% travel and occasional weekend work are required. The hiring range is $135,000–$150,000; actual pay varies based on factors including experience. The Rockefeller Foundation is a philanthropy that works through collaborative partnerships at the frontiers of science, technology, and innovation to promote human well-being in food, health, energy, and finance. It offers a comprehensive benefits package and is committed to equal employment opportunity.

Requirements

At least 7 years of relevant experience in event production, event management, hospitality, or a related field, with demonstrated responsibility for independently delivering events or major event workstreams from planning through closeout.
Demonstrated success developing production plans, budgets, timelines, staffing models, and runs of show for complex, high-touch events involving multiple stakeholders.
Experience identifying event risks, developing contingency plans, and making sound decisions under pressure during live execution.
Proven ability to select and direct venues, vendors, and temporary staff; manage scopes, contracts, budgets, and service standards; and hold partners accountable for results.
Hands-on proficiency with Bizzabo, Salesforce, and Monday.com for registration, participant information, reporting, and planning workflows.
Strong organization, follow-through, attention to detail, and deadline management, with the ability to independently coordinate multiple events and priorities while collaborating across teams.
Clear written and verbal communication, sound judgment, and a service-oriented approach to participant, speaker, VIP, and partner needs.
Willingness to travel and work occasional weekends as event schedules require.

Responsibilities

Own end-to-end planning and execution for assigned events, translating objectives into integrated production plans, schedules, budgets, staffing plans, and decision points.
Lead production and hospitality workstreams across larger convenings and event series, coordinating dependencies with program teams, internal partners, and event leads.
Build and maintain event workplans, runs of show, venue plans, production schedules, and readiness trackers; identify decisions and dependencies early and keep delivery on schedule.
Identify event, safety, accessibility, travel, and participant-experience risks; develop contingency and escalation plans and lead real-time problem-solving during events.
Direct on-site execution from setup through breakdown, including registration, guest flow, hospitality, and speaker and VIP logistics; coordinate associates, temporary staff, and vendors and uphold event standards.
Source and evaluate venues and vendors, define scopes of work, coordinate contracts and approvals, and monitor performance, deliverables, and service quality.
Oversee registration and participant operations in Bizzabo, including event sites and forms, attendee data, invitations, RSVP tracking, confirmations, communications, reporting, travel, accommodations, and ground transportation.
Maintain financial and administrative controls for assigned events, including purchase orders, invoices, expense reconciliation, budget tracking, and accurate documentation.
Conduct post-event debriefs, analyze feedback and operational results, and improve tools, templates, and standards to strengthen event delivery.