Manager, Development Initiatives

University of Miami•Miami, FL

2d•Onsite

About The Position

The University of Miami, Division of Development Initiatives, has an exciting full time opportunity for Manager, Development Initiatives in Miami, Florida. The University of Miami is considered among the top-tier institutions of higher education in the U.S. for its academic excellence, superior medical care, and cutting-edge research. At the U, we are committed to attracting a talented workforce to support our common purpose of transforming lives through teaching, research, innovation, and service. Through our values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) we strive to create an environment where everyone contributes to making UM a great place to work. We are one of the largest private employers in Miami-Dade County; home to more than 16,000 faculty and staff from all over the world. The Division of Development and Alumni Relations supports and promotes the mission, purpose, and priorities of the University of Miami through fundraising and engagement by building and nurturing strategic philanthropic relationships to improve and transform the lives of individuals and communities. We are committed to values central to the Division—Service, Gratitude, Trust, and Partnership—which guide our strategic thinking, decision-making, and day-to-day interaction with each other and our stakeholders.

Requirements

Bachelor’s degree with a minimum of three years of relevant experience.
An equivalent combination of education and experience may be considered.
Must be solution-oriented and able to work independently to successfully complete projects on deadline.
Excellent command of the English language, both oral and written, with a high level of creativity, attention to detail, and superior customer service skills.
Proficient in Microsoft Office applications (i.e. Microsoft Word, Excel, and Outlook).
Must have initiative mixed with good, sound judgment, and a high level of discretion to handle sensitive information.
Must be able to handle multiple projects simultaneously and work in a dynamic team environment across multiple divisions.

Responsibilities

Manage and monitor project progress and address any issues that arise. Assists with the identification of completion shortfalls. Creates and maintains comprehensive project documentation, plans and reports. Ensures adherence to standards and requirements by reviewing project objectives against deliverables. Organizes, attends, and participates in project meetings.
Partner with gift officers in day-to-day tasks, including: prioritizing and arranging meetings; preparing supportive materials for meetings; returning phone calls; replying to emails; arranging lunches, tours and small events; composing/editing routine correspondence; handling travel arrangements; prioritizing work and providing project support.
Serves as the lead for the Dean’s Roadshow Series, managing relationships with various departments throughout the University and working with external vendors to organize events at medical conferences.
Act as contact/liaison for key donors, prospects, and VIPs to ensure prospect strategies are advanced, provide expedient assistance to requests and that appropriate follow-up with constituents is successfully completed.
Assist donors and prospects with appointment scheduling and other requests related to their care at the University of Miami Health System.
Contact prospects/donors to verify biographic information, and representative or event invitee information.
Manage cultivation, solicitation and stewardship appointments for fundraisers and administrators.
Create agendas, presentations and briefing materials for meetings with key donors by requesting appropriate research from the Portfolio Optimization team or gathering independent information utilizing on-line databases and annual financial reports to prepare background information/briefing materials for administration and fund raisers as needed.
Ensure donors are regularly communicated with and move through the gift cycle by tracking interactions and documenting them in i-BIS throughout the cultivation, solicitation, and stewardship process.
Assists in research and discovery efforts to identify new potential major gift donors by reviewing and analyzing daily patient screenings, making qualification calls, and sending development officers referrals.
Inform administrators and fundraisers of important information regarding major gift donors, i.e., birthdays, anniversaries, special accomplishments, in connection with cultivations and solicitations and support stewardship efforts as needed.
Provides support to the Medical Development and Alumni Relations team in the effective execution of cultivation and fundraising events.
Work with development officer(s) to lead logistics for receptions, dinners, community activities and small events to support stewardship and cultivation of major gift donors.
Manages the communications calendar for the alumni and parent communications.
Works with medical development communications on alumni and parent newsletters and deploying social media content.
Utilize i-BIS and other University systems to update and extract constituent information in accordance with i-BIS training and policies and procedures.
Responsible for tracking gifts to ensure they are entered and reported in i-BIS accurately.
Responsible for acknowledging gifts in a timely manner.
Supports stewardship and cultivation outreach, mailings, programs, and presentations.