Manager, Court Orders Oversight (Bilingual)

BMO•Montreal, QC

3d•CA$69,000 - CA$129,000•Onsite

About The Position

Provides day-to-day delivery of critical processes, administration and servicing activities in connection with retail and commercial deposits and payments. Supports the execution of payments, transactions, service requests, administrative activities and processes and fulfillment of business, stakeholder and/or external customer inquiries/requests within relevant service level agreements. Collaborates with stakeholders to promote efficient and effective processes and work flow, establish positive working relationships across the organization and to achieve business results and deliver the intended customer and employee experience. Deposit and Payments operations includes (but are not limited to) specialized operations processes and activities related to cheque and electronic transaction processing, lockbox and remote deposit processes, account maintenance and monitoring, etc. Includes oversight and management of Court Orders, ensuring legally compliant intake, review, interpretation, execution, and fulfillment of judicial, regulatory, and law enforcement production requests. Provides leadership to ensure all disclosures, productions, and related servicing activities meet applicable legal, regulatory, privacy, and evidentiary standards within the B2C operating model. Fosters a culture aligned to BMO purpose, values and strategy and role models BMO values and behaviours in all that they do. Ensures alignment between values and behaviour that fosters diversity and inclusion. Regularly connects work to BMO's purpose, sets inspirational goals, defines clear expected outcomes, and ensures clear accountability for follow through. Builds interdependent teams that collaborate across functional and operating groups to create the highest value for all stakeholders. Attracts, retains, and enables the career development of top talent. Improves team performance, recognizes and rewards performance, coaches employees, supports their development, and manages poor performance. Acts as a trusted advisor to assigned business/group. Acts as a legal and regulatory subject matter expert for Court Order activities, providing guidance on scope, interpretation, disclosure obligations, timelines, and risk considerations in partnership with Legal and Compliance. Recommends and implements solutions based on analysis of issues and implications for the business. Identifies emerging issues and trends to inform decision-making. Supports the execution of strategic initiatives in collaboration with internal and external stakeholders. Helps determine business priorities and best sequence for execution of business/group strategy. Communicates with internal business partners and external customers to respond to standard and non-standard inquiries. Ensures alignment between stakeholders. Integrates information from multiple sources to enable more efficient processes, enhanced analysis and/or streamlined reporting. Monitors and tracks performance, and addresses any issues. Builds change management plans of varying scope and type; leads or participates in a variety of change management activities including readiness assessments, planning, stakeholder management, execution, evaluation and sustainment of initiatives. Leads or participates in defining the communication plan designed to positively influence or change behaviour; develops tailored messaging; and identifies appropriate distribution channels. Develops and manages a business/group program. Reviews the program for effectiveness, considers industry trends and recommends enhancements; makes changes as required. Integrates information from multiple sources to enable more efficient processes, enhanced analysis and/or streamlined reporting. Fulfills routine and frequently non-routine transactions, internal business partner and/or external customer inquiries/requests, and/or audit/reconciliation activities. Analyzes and resolve complex issues efficiently and effectively in accordance with Bank and industry standards. Act as primary back-up to team members and as back-up to the manager. Evaluates circumstances requiring exceptions and engages senior management for resolution where required. Performs the coordination of work flow and activities of the team, including assigning work, periodically reviewing output, providing input to employee performance reviews, quality control, training, team coaching and guidance, operations research and problem resolution. Provides end-to-end oversight of legal review, quality control, and secondary review requirements for Court Orders responses, including validation of documents prior to disclosure or production. May function as a problem-solving resource for more junior staff, referring non-routine issues to more senior team members and/or manager. May perform quality control and training. Organizes work information to ensure accuracy and completeness. Participates/leads process/system continuous improvement initiatives. Identifies business needs, designs/develops tools and training programs; may include delivery of training to audiences. May acts as the day to day contact for vendors; supports the implementation, maintenance, and sustainment of vendor solutions. Provides accurate and timely processing of service requests, transactions, activities, etc. within relevant service level agreements and in accordance with established policies, processes and procedures. Provides accurate, consistent, knowledgeable responses to stakeholder questions and requests. Follows documented policies and procedures to execute day to day transactions, activities, processes and ensures all Service Level Agreements(SLAs) are met. Checks and reconciles information and documentation to ensure accuracy and completeness. Identifies and resolves discrepancies in accordance with standard procedures. Escalates issues, where necessary, as per guidelines. Communicates and collaborates with internal and external stakeholders in order to deliver on business objectives. Collaborates in development/implementation of new processes/systems and changes/improvements to existing systems and processes. Develops and maintains an understanding of the regulatory requirements and risks inherent in the operations and ensures appropriate actions are taken and operational integrity is maintained. Includes accountability for managing legal risk associated with Court Orders, ensuring adherence to court-mandated deadlines, statutory obligations, privacy laws, and internal escalation protocols. Focus is primarily on business/group within BMO; may have broader, enterprise-wide focus. Provides specialized consulting, analytical and technical support. Exercises judgment to identify, diagnose, and solve problems within given rules. Works independently and regularly handles non-routine situations. Broader work or accountabilities may be assigned as needed. Take measured risks while protecting the bank by applying our Risk Management Framework in the execution of your role, in line with our Risk Culture and within our approved Risk Appetite, making sound and risk informed decisions that align to business strategy, protect assets, and adhere to applicable policy documents (Frameworks, Policies, Standards, Procedures and Supporting documents), laws and regulations.

Requirements

Law Clerk or Paralegal degree
Typically between 5 - 7 years of relevant experience and post-secondary degree in related field of study or an equivalent combination of education and experience.
Legal, regulatory, or court order management experience, including demonstrated expertise in Court Orders, Production Orders, and RFI handling – Required.
Knowledge and experience using relevant systems and technology – In-depth.
Knowledge and understanding of the business unit’s key products and services, processes and controls – In-depth.
Knowledge of the risk and regulatory requirements of the business – In-depth.
Includes in-depth knowledge of privacy legislation, judicial production frameworks, disclosure standards, and escalation practices related to Court Orders and RFI.
Prioritization skills – Good.
PC skills (MS Word, Excel, PowerPoint) – In-depth.
Ability to multi-task in a fast-paced environment.
Deep knowledge and technical proficiency gained through extensive education and business experience.
Verbal & written communication skills - In-depth.
Collaboration & team skills - In-depth.
Analytical and problem solving skills - In-depth.
Influence skills - In-depth.
Data driven decision making - In-depth.
Fluent in French and English as this role provides support to clients and team members inside and/or outside the province of Quebec.

Responsibilities

Oversight and management of Court Orders, ensuring legally compliant intake, review, interpretation, execution, and fulfillment of judicial, regulatory, and law enforcement production requests.
Provides leadership to ensure all disclosures, productions, and related servicing activities meet applicable legal, regulatory, privacy, and evidentiary standards within the B2C operating model.
Fosters a culture aligned to BMO purpose, values and strategy and role models BMO values and behaviours in all that they do.
Ensures alignment between values and behaviour that fosters diversity and inclusion.
Regularly connects work to BMO's purpose, sets inspirational goals, defines clear expected outcomes, and ensures clear accountability for follow through.
Builds interdependent teams that collaborate across functional and operating groups to create the highest value for all stakeholders.
Attracts, retains, and enables the career development of top talent.
Improves team performance, recognizes and rewards performance, coaches employees, supports their development, and manages poor performance.
Acts as a trusted advisor to assigned business/group.
Acts as a legal and regulatory subject matter expert for Court Order activities, providing guidance on scope, interpretation, disclosure obligations, timelines, and risk considerations in partnership with Legal and Compliance.
Recommends and implements solutions based on analysis of issues and implications for the business.
Identifies emerging issues and trends to inform decision-making.
Supports the execution of strategic initiatives in collaboration with internal and external stakeholders.
Helps determine business priorities and best sequence for execution of business/group strategy.
Communicates with internal business partners and external customers to respond to standard and non-standard inquiries.
Ensures alignment between stakeholders.
Integrates information from multiple sources to enable more efficient processes, enhanced analysis and/or streamlined reporting.
Monitors and tracks performance, and addresses any issues.
Builds change management plans of varying scope and type; leads or participates in a variety of change management activities including readiness assessments, planning, stakeholder management, execution, evaluation and sustainment of initiatives.
Leads or participates in defining the communication plan designed to positively influence or change behaviour; develops tailored messaging; and identifies appropriate distribution channels.
Develops and manages a business/group program. Reviews the program for effectiveness, considers industry trends and recommends enhancements; makes changes as required.
Fulfills routine and frequently non-routine transactions, internal business partner and/or external customer inquiries/requests, and/or audit/reconciliation activities.
Analyzes and resolve complex issues efficiently and effectively in accordance with Bank and industry standards.
Acts as primary back-up to team members and as back-up to the manager.
Evaluates circumstances requiring exceptions and engages senior management for resolution where required.
Performs the coordination of work flow and activities of the team, including assigning work, periodically reviewing output, providing input to employee performance reviews, quality control, training, team coaching and guidance, operations research and problem resolution.
Provides end-to-end oversight of legal review, quality control, and secondary review requirements for Court Orders responses, including validation of documents prior to disclosure or production.
May function as a problem-solving resource for more junior staff, referring non-routine issues to more senior team members and/or manager.
May perform quality control and training.
Organizes work information to ensure accuracy and completeness.
Participates/leads process/system continuous improvement initiatives.
Identifies business needs, designs/develops tools and training programs; may include delivery of training to audiences.
May act as the day to day contact for vendors; supports the implementation, maintenance, and sustainment of vendor solutions.
Provides accurate and timely processing of service requests, transactions, activities, etc. within relevant service level agreements and in accordance with established policies, processes and procedures.
Provides accurate, consistent, knowledgeable responses to stakeholder questions and requests.
Follows documented policies and procedures to execute day to day transactions, activities, processes and ensures all Service Level Agreements(SLAs) are met.
Checks and reconciles information and documentation to ensure accuracy and completeness.
Identifies and resolves discrepancies in accordance with standard procedures.
Escalates issues, where necessary, as per guidelines.
Communicates and collaborates with internal and external stakeholders in order to deliver on business objectives.
Collaborates in development/implementation of new processes/systems and changes/improvements to existing systems and processes.
Develops and maintains an understanding of the regulatory requirements and risks inherent in the operations and ensures appropriate actions are taken and operational integrity is maintained.
Includes accountability for managing legal risk associated with Court Orders, ensuring adherence to court-mandated deadlines, statutory obligations, privacy laws, and internal escalation protocols.
Provides specialized consulting, analytical and technical support.
Exercises judgment to identify, diagnose, and solve problems within given rules.
Works independently and regularly handles non-routine situations.
Broader work or accountabilities may be assigned as needed.
Take measured risks while protecting the bank by applying our Risk Management Framework in the execution of your role, in line with our Risk Culture and within our approved Risk Appetite, making sound and risk informed decisions that align to business strategy, protect assets, and adhere to applicable policy documents (Frameworks, Policies, Standards, Procedures and Supporting documents), laws and regulations.