Manager, College of Medicine

University of Saskatchewan • Saskatoon, SK

3d • CA$72,511 - CA$119,943 • Onsite

About The Position

The Manager is a strategic partner for an assigned department in the College of Medicine, delivering effective service with priorities driven by requests and requirements. This role provides financial and leadership support, working with department, college, and provincial health authority leaders to develop and implement solutions that achieve province-wide priorities and outcomes across the academic and clinical matrix of the department. Reporting to the Director, Finance and Operations, and under the direction of the Provincial Head, the Manager provides strategic and administrative leadership for the department, overseeing all financial and administrative operations that support the academic mission, including IT, facilities, contracts/grants, and financial and human resource management. As a member of the college's leadership team, the Manager participates in strategic planning, serves as a resource for financial and administrative affairs, and supervises department staff. The role involves developing, monitoring, and updating policies and procedures, recommending efficiencies, and ensuring compliance with university and college policies. The Manager provides integrated financial strategies, addresses complex financial matters, and offers client service during periods of change and high demand, responding to policy shifts and increasing demands on resources. Liaison activities with university and provincial health authority departments ensure the needs of the department are met. The work requires discretion, professional judgment, a proactive and collaborative approach, and the ability to handle high volume, complex decisions, and competing priorities. Resiliency is key in an environment of ambiguity, continuous change, and shifting priorities.

Requirements

• A relevant university degree, preferably in Commerce, Business, Accounting or related field
• A minimum of five (5) years of leadership experience with demonstrated excellence in leading people
• Senior budget and finance management of a complex and diverse fund source organization such as a health care or post-secondary education environment
• Past experience working in a matrix reporting environment
• Proven ability to build relationships and work collaboratively with team members from different areas of expertise, and with senior administrators and leaders across a variety of organizations and partners
• Knowledge of accounting procedures and protocols, budget administration and financial forecasting, analysis and reporting
• Established capacity to think strategically with expertise in complex problem solving, decision making and critical thinking skills, displays good judgement
• Demonstrated ability to act with autonomy and discretion on matters within scope of authority, exercising a high degree of initiative and judgment on a wide range of issues
• Demonstrated resiliency working in an environment of continuous change, shifting priorities and resources
• The ability to influence outcomes and provide guidance to business decisions
• Excellent analytical skills and problem solving skills
• Must possess knowledge and understanding of issues (including cultural, socio-economic and other factors) affecting Aboriginal peoples
• An awareness that Aboriginal engagement is a strategic priority at the University of Saskatchewan
• Must have experience working in and promoting a diverse and inclusive environment
• Commitment to building a high-trust, professional community
• An equivalent combination of education and related experience may be considered
• Proficient computer skills, including Microsoft Office applications
• A high level of attention to detail are required
• Exceptional project and resource management skills with the ability to develop, monitor and evaluate multiple projects with multiple deliverables and deadlines
• Ability to plan, organize and lead the implementation of plans and processes
• Excellent written and oral communication, presentation and negotiation skills
• Strong interpersonal skills and the proven ability to provide leadership to a team and to work in a team environment
• High comfort and tolerance to manage stress and role demands

Nice To Haves

• Awareness of issues facing higher education, medical schools
• Experience with physician engagement is an asset

Responsibilities

• Works with the Director, Finance and Operations and the Provincial Head to identify, develop and implement operational business plans, monitor key metrics and assist in the decision making of the department/college
• Participates in departmental strategic planning ensuring that developed goals align with the university and college goals and contribute towards revenue enhancement, cost containment, maximizing academic performance and clinical service and research productivity
• Orients direct reports to the department/college/university, its programs and services, its staff, the finance/IT/administration, education and clinical areas, and to their position
• Provides leadership and supervision to all support staff in the department, including educational program support staff; responsible for ensuring quality output in a timely fashion; responsible for providing feedback, orientation, training, disciplinary action & dismissals
• Plans, develops and implements strategies on employee learning, job training, professional development, performance and recognition, team building and succession planning
• Manages timely support staff performance appraisals; responsible for leave administration; tracks absences and authorizes vacation schedule and other leaves
• Ability to initiate, implement and support new or modified approaches, practices and processes in the department and college
• Maintain a thorough understanding of accreditation standards to ensure adherence in all day to day work and keep current with practices and issues
• Assist department/college in acquiring and utilizing information technology hardware and software that will provide maximum benefits in delivery of academic programs, research, scholarly work and clinical service
• Plans for renovation, relocation and other activities related to physical facilities for the department
• Under direction of the Provincial Head, and working collaboratively with the provincial health authority, provides support for the recruitment, onboarding and orientation, evaluation and performance management of faculty. This process includes assisting with the identification, development, implementation, management and evaluation of Provincial Academic Clinical Funding Plans (P-ACFPs) and other contractual and employment arrangements within the department and college
• Verify all university, college and department policies are carried out in a timely, efficient and effective manner in regards to faculty collegial processes including annual evaluations, salary reviews and promotion and tenure activities
• Develops and manages all aspects of departmental budget including preparation, submission, maintenance and reporting
• Responsible for overseeing financial and statistical performance against budget targets
• Presents and conveys accurate information and data to ensure financially viable and sustainable decision-making and problem-solving
• Provides a wide variety of monthly/quarterly/year end and ad hoc reporting and financial analysis to enable timely and effective decision making within the department and college
• Develops solutions to improve current business processes and make them more efficient
• Establishes and maintains effective internal controls, policies and procedures for finance, human resources, IT and infrastructure to ensure that the department’s day-to-day operational activities are efficient and effective and are in-line with approved strategic initiatives and budgetary allocations
• Identifies and seizes opportunities to improve fiscal and operational performance of the department by continually analyzing the change process and making necessary adjustments to maximize effectiveness
• Establishes and maintains strong working relationships with all key stakeholders, including leaders from assigned departments, central office colleagues, educational program leaders, Vice, Associate and Assistant Dean and external partners, including the provincial health authority, to facilitate joint initiatives, initiate proactive improvement, address emerging challenges and promote appropriate and effective integration of operations
• Builds a management culture based on teamwork, open communication, prudent risk taking, innovation, mentoring and accountability

What This Job Offers

• Job Type: Full-time
• Career Level: Manager