Manager, Chief Program Office - U.S. Division

Center for Reproductive Rights • Washington, DC

4d • Hybrid

About The Position

The Manager, Chief Program Office - U.S. Division supports the effective operation of the Office of the Chief Program Officer (CPO) and U.S. Division Management Unit, reporting directly to the Chief of Staff, U.S. Division. The role anticipates and coordinates the CPO’s preparation for meetings, travel, and other engagements, including developing agendas, briefing materials, and other information. It also owns key management processes, including the weekly CEO Report, and strengthens the systems and processes that support the CPO and U.S. Division Management Unit through forward-looking planning and continuous improvement. Approximately 25% of the role provides direct administrative support to the CPO, including complex scheduling, travel coordination, and expense management.

The position is based in the Center’s Washington, D.C. office and follows a hybrid schedule of three days in the office and two days working from home. The Center for Reproductive Rights is a global, non-profit, non-partisan human rights organization working to protect reproductive rights in law. It has more than 270 professionals and an operating budget of over $60 million.

Requirements

• Bachelor’s degree.
• Strong commitment to the Center’s mission, purpose, and values.
• At least 8 years of professional experience in project management, executive support, operations, process improvement, or related areas.
• Strong proficiency with Microsoft 365, including Outlook, Word, PowerPoint, Teams, and SharePoint.
• Ability to manage multiple priorities, deadlines, and contributors simultaneously and independently.
• Excellent written communication skills, including the ability to synthesize information from multiple sources and develop clear, concise materials for senior leaders.
• Experience collaborating across teams and with colleagues at different organizational levels, including senior leadership.
• Ability to manage confidential and sensitive information with discretion.
• Ability to give and receive feedback professionally and communicate with openness and honesty.
• Applicants for U.S.-based employment must have valid work authorization that does not now or in the future require visa sponsorship from the Center.

Nice To Haves

• Demonstrated experience using Monday.com or similar project management tools.

Responsibilities

• Anticipate the CPO’s preparation needs for meetings, events, travel, and other engagements, and ensure relevant information and materials are available in advance.
• Develop briefing materials by identifying needed information, gathering and synthesizing input from colleagues, and drafting materials as appropriate.
• Manage briefing processes from start to finish, including setting timelines, coordinating contributors, reviewing materials for completeness and clarity, and ensuring timely delivery.
• Maintain a forward-looking view of the CPO’s calendar and priorities to identify preparation needs, potential gaps, and opportunities to improve preparedness.
• Track and coordinate follow-up from CPO meetings and engagements, including decisions, commitments, information requests, and next steps.
• Plan and coordinate CPO-led meetings, events, and other engagements.
• Manage and improve reporting processes, including reports for the CEO and other high-level stakeholders; establish standards, timelines, and quality expectations; resolve routine process issues; and ensure accurate, consistent, timely submissions.
• Develop guidance and lead training for staff contributing to the CEO Report.
• Assess and improve administrative and operational processes by gathering feedback and applying lessons learned.
• Manage assigned operational projects and cross-functional initiatives on behalf of the Chief of Staff, CPO, and U.S. Division Management Unit, including developing approaches, coordinating stakeholders and deliverables, and driving work to completion.
• Develop and maintain tools, guidance, and documentation that support consistent and effective ways of working.
• Manage the CPO’s calendar, prioritizing competing demands and anticipating scheduling needs.
• Coordinate and book travel, including transportation, accommodations, itineraries, and related logistics.
• Prepare and process expense reports and related documentation accurately and on time.
• Coordinate meeting logistics and other administrative needs for the Office of the CPO.
• Perform other duties as assigned.

Benefits

• Comprehensive health insurance with no in-network deductible and reproductive healthcare coverage, including infertility care.
• Dental and vision coverage.
• Programs and resources supporting mental, physical, and community well-being and burnout prevention.
• Generous leave, including paid parental leave, personal days, vacation, and sick leave.
• Center closure during the last week of December.
• After the first year of employment, a Center contribution of 7.5% of annual salary to a 401(k) (applicable in the U.S. and Kenya).

What This Job Offers

• Job Type: Full-time
• Career Level: Manager