Manager, Chief of Staff

CEVA Supply Chain•Warrendale, PA

About The Position

The Manager, Chief of Staff, PMO leads planning and on-time, on-budget delivery of large integrated projects that enable new distribution and logistics operational facilities. The position has full lifecycle responsibility, from scope and requirements validation through design, delivery, testing, and launch. The PMO develops MS Project schedules to manage timelines and commitments, oversees project budgets averaging $1 million to $10 million USD, and integrates cross-functional teams that include Engineering, IT, and Operations. The role manages 2–4 direct reports and is responsible for day-to-day department operations, including staffing, performance management, policy and program implementation, and budget oversight. The job description lists physical and cognitive requirements, including the ability to work in a warehouse environment and lift or carry items up to 50 pounds.

Requirements

At least 8 years of relevant experience.
At least 5 years of project management experience; logistics or facility project experience is preferred.
Previous experience leading project teams of 5–50 people, both locally and remotely.
Experience leading large, complex, organization-wide projects.
Previous supervisory experience.
Ability to thrive in leadership positions, drive team delivery, and maintain focus during change.
Demonstrated ability to lead multiple large, complex projects simultaneously.
Ability to produce high-quality deliverables while meeting deadlines.
Motivation and forward-thinking, with the ability to work with minimal supervision.
Good judgment and understanding of dependencies across multiple projects.
Ability to follow policies and procedures.
Ability to read, write, and interpret information.
Ability to perform basic arithmetic, including addition, subtraction, multiplication, and division.
Ability to use hands to finger, handle, or feel.
Ability to sit, walk, or stand for the duration of the shift.
Visual acuity to perform essential job functions.
Ability to perform physical tasks with a full range of motion throughout the warehouse environment.
Ability to lift or carry items up to 50 pounds.

Nice To Haves

Bachelor's degree in a related field preferred.
Project management experience in logistics or facility projects preferred.

Responsibilities

Deliver project results within the agreed time, scope, and budget through the project team.
Lead large, multidisciplinary teams delivering new business start-ups and other projects.
Develop project schedules and coordinate with functional areas to build their schedule components.
Lead weekly status calls with customers and internal teams.
Create action registers and drive completion of actions through the team.
Facilitate breakout sessions between functional teams to solve problems and develop delivery options.
Translate detailed project information into executive summary status reports.
Work with project sponsors to maintain organizational and customer alignment.
Develop and present concise options when roadblocks arise.
Negotiate mutually beneficial compromises while representing project interests.
Manage multiple projects while maintaining attention to detail.
Use judgment to determine when to escalate issues and options.
Communicate effectively across all levels of the organization.
Ensure deliverables meet the project scope.
Establish resource plans, schedules, budgets, risk analyses, and acceptance criteria.
Develop and manage risk mitigation and issue resolution plans.
Track and report performance metrics, action items, issues, and risks.
Challenge business-as-usual approaches using fact-based, objective analysis.
Prepare status reports and presentations for varied audiences.
Develop working relationships with internal staff to support effective communication.
Manage 2–4 direct reports, including hiring, coaching, skills development, recognition, rewards, productivity, and performance management up to and including termination.
Plan, organize, staff, direct, and control day-to-day department operations; develop and implement policies and programs as needed.
Develop and manage the department budget, ensure compliance, and address variances.

Benefits

Competitive pay, dependent on location and experience.
Pay is issued bi-weekly.
401(k) plan with company match after one year.
Tuition reimbursement program.
Holiday pay and accrued paid time off programs, including Vacation and PTO.
Medical, dental, vision, and voluntary benefits available on day one.
Basic life insurance.
Basic AD&D coverage.
Supplemental Life and Supplemental AD&D.
Short-term and long-term disability coverage for full-time employees after 180 days of service.
Paid parental leave for mothers and fathers.
Paid bereavement leave.
Paid jury duty.