Manager- Business Operations -Augusta

Wellstar Health System•Augusta, GA

1d•Onsite

About The Position

This position partners with the CEO & CSO as the Health System strives for optimal business performance, operational efficiency & customer service excellence. Management and communication skills related to identifying financial resources to meet operational needs & goals for expansion are critical components. This position serves as an administrative Liaison to Executive, Finance, HR, Legal, and IT teams & must exert exceptional interpersonal skills & high levels of influence to navigate an evolving Health System. This position serves as an administrative Liaison to all Health System Boards.

Requirements

Bachelors General or Masters General-Preferred
Certified Administration Professional Upon Hire Preferred or Microsoft Office Specialist Master Certification Upon Hire Preferred
Minimum 8 years an administrative support role in a healthcare setting. Required
Strong organizational skills
Perform and prioritize multiple tasks seamlessly
Excellent attention to detail
Very strong interpersonal skills
Expert-level written and verbal communication skills
Demonstrated strong-decision making skills
Team player
Trusted w/ confidential information

Nice To Haves

Minimum 10 years a similar role supporting C-Level Executives at an academic Medical Center Preferred

Responsibilities

Manage and assist with preparing all AU Health System Board of Directors and committee meetings and all associated activities to ensure smooth operations.
Coordinate & streamline all Committee Meetings.
Serve as main point of contact for all issues or inquiries regarding board meetings.
Assist with preparing material and presentations and obtaining timely & proper review from legal, CEO, etc.
Adhere to compliance with applicable rules and regulations set in bylaws regarding board and committees.
Serve as administrative/operations lead for other Executive Assistants in the organization.
Maintain time net and ensure schedule alignment with other executive assistants in the executive suite.
Manage sensitive matters with a high level of confidentiality and discretion.
Collaborates with Health System Finance, Purchasing and Legal departments to communicate out and ensure compliance with new policies specific to expense/reimbursement billing and vendor alignment.
Assists Health System CEO in job description creation, recruitment and on boarding for new hires.
Coordinates all EIF's and collaborates with Health System departments to ensure proper budgeting is identified.
Coordinates and maintains calendar for CEO and other executive leaders tightly, looking ahead and anticipating events requiring presence and participation.
Prioritizes requests of meetings and determines schedule.
Confirms all scheduled meetings in sufficient time to ensure minimal last-minute changes.
Compiles necessary documents for CEO and other executive leaders to be prepared for meetings.
Assists in arranging logistics, ordering necessary materials, and preparing the room for meetings.
Secures travel plans, initiates travel requests, develops travel itineraries, and composes and submits travel expense reports to ensure timely reimbursement.
Manages invoices and initiates check requests for various expenses.
Ensures timely submission of various financial reports, personnel evaluations, etc. for CEO or other executive leaders and their direct reports.
Maintains and organizes associated departmental personnel records.
Performs other duties as assigned
Complies with all Wellstar Health System policies, standards of work, and code of conduct.