Manager, Building Operations - School of Medicine
About The Position
Manages building operations for multiple buildings to include operations such as event space, facilities management, movement of occupants, allocation of space and budget management. Serves as the main point of contact for all building operations for occupants, support services and leadership. Interacts with university leadership, faculty, staff and vendors. Coordinates and oversees work of staff who perform facilities, event and related work in the buildings. Provides continuous process improvement and building policy review in alignment with school/division building guidelines. Is the primary contact for lab safety concerns, equipment certifications, and other infrastructure related issues, as appropriate. Prepares regular building summary reports to building governance/leadership. Communicates all building and infrastructure related items to building occupants, including outages, planned work, etc. Manages all building occupant service requests and receives budget/funding approvals, as needed. Meets regularly with facilities and custodial staff and completes building walkthroughs. Reviews preventive maintenance schedule for buildings at designated intervals. Leads all equipment and facility warranty reviews and walkthroughs. Develops annual facilities budget in coordination with the school/division guidelines and presents to appropriate group for approval. Oversees the annual budget for building infrastructure operations; submits budget variance requests, as necessary. Communicates ongoing budget information with financial leadership on a regular basis. Has responsibility for building access data; manages key requests and distribution, card access requests and approvals; and after-hours building access requests for events. Serves as the main point of contact for the building with the security contractor. Develops and implements loading dock processes and procedures. Mediates conflicts between users, building occupants, delivery persons and facilities personnel. Approves all physical signage, directories and changes, as appropriate. Coordinates with building communications staff to assist in maintaining digital signage and directories. Acts as the main contact for dining services within the buildings, as applicable. Monitors usage and policy enforcement of all shared spaces; manages conflicts, issues, and complaints that arise. Monitors and manages furniture and shared equipment; coordinates repairs and servicing, as needed. Assists staff in labs and offices with preparations for moves; ensures all space is prepared for incoming occupants. Maintains building space assignments in appropriate system, including centralized asset information, listserv for building communication and data port information. Ensures all university and school/division policies are followed. Completes regular walkthroughs of all spaces. Communicates directly with occupants about violations; escalates violations through proper channels. Serves as the liaison with Environmental Health and Safety Office (EHSO); collaborates with EHSO and lab managers regarding laboratory safety, as applicable. Provides for facilities assistance for emergency situations after regular business hours. Coordinates the availability of backup emergency equipment (e.g., refrigerators, freezers, etc.). Serves as the primary building liaison during emergency situations. Performs related responsibilities as required.
Requirements
- Bachelor's degree and three years of building operations or related experience, preferably in an educational and/or laboratory setting, OR an equivalent combination of education, training, and experience.
- Demonstrated analytical skills to analyze and monitor complex space, equipment and financial data.
- Excellent verbal and written communication skills.
- Proven ability to manage multiple priorities simultaneously.
- Working knowledge of Excel, Word, and PowerPoint.
Nice To Haves
- Familiarity with emergency preparedness plans and their implementation as well as property administration specific to receiving and inventory control is desirable.
Responsibilities
- Manages building operations for multiple buildings to include operations such as event space, facilities management, movement of occupants, allocation of space and budget management.
- Serves as the main point of contact for all building operations for occupants, support services and leadership.
- Interacts with university leadership, faculty, staff and vendors.
- Coordinates and oversees work of staff who perform facilities, event and related work in the buildings.
- Provides continuous process improvement and building policy review in alignment with school/division building guidelines.
- Is the primary contact for lab safety concerns, equipment certifications, and other infrastructure related issues, as appropriate.
- Prepares regular building summary reports to building governance/leadership.
- Communicates all building and infrastructure related items to building occupants, including outages, planned work, etc.
- Manages all building occupant service requests and receives budget/funding approvals, as needed.
- Meets regularly with facilities and custodial staff and completes building walkthroughs.
- Reviews preventive maintenance schedule for buildings at designated intervals.
- Leads all equipment and facility warranty reviews and walkthroughs.
- Develops annual facilities budget in coordination with the school/division guidelines and presents to appropriate group for approval.
- Oversees the annual budget for building infrastructure operations; submits budget variance requests, as necessary.
- Communicates ongoing budget information with financial leadership on a regular basis.
- Has responsibility for building access data; manages key requests and distribution, card access requests and approvals; and after-hours building access requests for events.
- Serves as the main point of contact for the building with the security contractor.
- Develops and implements loading dock processes and procedures.
- Mediates conflicts between users, building occupants, delivery persons and facilities personnel.
- Approves all physical signage, directories and changes, as appropriate.
- Coordinates with building communications staff to assist in maintaining digital signage and directories.
- Acts as the main contact for dining services within the buildings, as applicable.
- Monitors usage and policy enforcement of all shared spaces; manages conflicts, issues, and complaints that arise.
- Monitors and manages furniture and shared equipment; coordinates repairs and servicing, as needed.
- Assists staff in labs and offices with preparations for moves; ensures all space is prepared for incoming occupants.
- Maintains building space assignments in appropriate system, including centralized asset information, listserv for building communication and data port information.
- Ensures all university and school/division policies are followed.
- Completes regular walkthroughs of all spaces.
- Communicates directly with occupants about violations; escalates violations through proper channels.
- Serves as the liaison with Environmental Health and Safety Office (EHSO); collaborates with EHSO and lab managers regarding laboratory safety, as applicable.
- Provides for facilities assistance for emergency situations after regular business hours.
- Coordinates the availability of backup emergency equipment (e.g., refrigerators, freezers, etc.).
- Serves as the primary building liaison during emergency situations.
- Performs related responsibilities as required.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
Number of Employees
5,001-10,000 employees
