Manager, Building Facilities

University of Miami•Miami, FL

2d•Onsite

About The Position

The Manager, Building Facilities manages the activities of various tradesman, including plumbers, carpenters, electricians, HVAC technicians, and other maintenance personnel responsible for ensuring 24/7 operational efficiency of the assigned University facilities. Ensures that staff completes work assignments in a timely and professional fashion, and adheres to all safety regulations. Obtains feedback regarding customer satisfaction with facilities services. Addresses employee relations or performance issues, with the assistance of Human Resources. Reviews and analyzes a variety of reports, and ensures resolution of any identified issues. Assists with the maintenance of budgets for labor, materials, contractors, outsourced functions, and other expenses, and provides recommendations regarding the optimization of resources and budget parameters. Reviews, analyzes, and approves invoices for materials, supplies, and services from outside companies and contractors. Utilizes the appropriate systems to compile data and generate reports for budgetary purposes, which illustrate cost trends and maintenance frequency. Ensures appropriate departmental staffing during holidays, disaster preparation and recovery, and other University events. Confirms that time cards are completed properly and in a timely manner. Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures. This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Requirements

High school diploma or equivalent
Minimum 5 years of relevant experience
Knowledge of business and management principles.
Ability to direct, manage, implement, and evaluate department operations.
Ability to establish department goals and objectives that support the strategic plan.
Ability to effectively plan, delegate and/or supervise the work of others.
Ability to lead, motivate, develop and train others.
Commitment to the University's core values.
Any relevant education, certifications and/or work experience may be considered.

Responsibilities

Manages the activities of various tradesman, including plumbers, carpenters, electricians, HVAC technicians, and other maintenance personnel responsible for ensuring 24/7 operational efficiency of the assigned University facilities.
Ensures that staff completes work assignments in a timely and professional fashion, and adheres to all safety regulations.
Obtains feedback regarding customer satisfaction with facilities services.
Addresses employee relations or performance issues, with the assistance of Human Resources.
Reviews and analyzes a variety of reports, and ensures resolution of any identified issues.
Assists with the maintenance of budgets for labor, materials, contractors, outsourced functions, and other expenses, and provides recommendations regarding the optimization of resources and budget parameters.
Reviews, analyzes, and approves invoices for materials, supplies, and services from outside companies and contractors.
Utilizes the appropriate systems to compile data and generate reports for budgetary purposes, which illustrate cost trends and maintenance frequency.
Ensures appropriate departmental staffing during holidays, disaster preparation and recovery, and other University events.
Confirms that time cards are completed properly and in a timely manner.
Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures.
Ensures employees are trained on controls within the function and on University policy and procedures.