Manager Assistant - The Wall Group NY

WME | William Morris Endeavor•New York, NY

3d•Hybrid

About The Position

The Wall Group is a fully integrated management company championing creative talent through effective, career-elevating representation. With offices in New York, Los Angeles, London, and Paris, our team represents the industry’s most influential fashion stylists, hairstylists, makeup artists and production designers. Services including editorial and commercial bookings, endorsement and sponsorship management, and trend-focused brand consulting allow The Wall Group to drive the careers of fashion’s leading creators. The company is also committed to promoting environmental conservation through business and not-for-profit ventures. The Wall Group was founded in 2000 by Brooke Wall. WME Fashion is the world’s preeminent cultivator of talent, curator of experiences, and creator of brand partnerships across the fashion, luxury & beauty ecosystem. Our robust global portfolio includes Art + Commerce, IMG Models, and The Wall Group. The Assistant will be responsible for providing support to a Manager, The Wall Group in our Los Angeles office. Demonstrating independent judgment, as well as the ability to interface with senior level business leaders and their teams, the Assistant can anticipate problems and proactively identify solutions. The Assistant will also have the ability to effectively navigate the shifting needs and demands of the clients, senior business leaders and their teams.

Requirements

1-2 years experience, direct industry experience a plus
Demonstrated interest in fashion, beauty, media, and/or entertainment preferred
Experience assisting a high-level Executive preferred
Excellent written and verbal communication skills
Strong attention to detail
Outstanding organizational skills and the ability to prioritize tasks and manage multiple projects simultaneously
Proven ability to handle confidential information with discretion
Ability to stay one step ahead in this fast-moving environment
Ability to prioritize and meet tight deadlines while demonstrating poise, resourcefulness and the highest level of professionalism

Responsibilities

Daily screen incoming calls and emails in a timely professional manner and route accordingly.
Maintain daily communication with artists and oversee artist bookings.
Create estimates and deal memos.
Update options in artist calendars.
Oversee accounting (billing and wrapping jobs).
Coordinate and oversee manager’s travel schedule.
Manage artist and assistant schedule show season.
Assist with execution of projects or specific stages of projects as assigned. Track progress and results when necessary.
Prepare and submit travel and entertainment expense reports in a timely manner to avoid late fees.
Research industry related items for presentations and proposals.
Additional ad-hoc projects as assigned.