Manager Administrative Services 3
About The Position
Northrop Grumman Aeronautics Sector is seeking a Manager Administrative Services 3 for its Manufacturing Affordability Business & Engineering Organization. This on-site position is located in Palmdale, California, and provides leadership, guidance, and direction for the integrated Systems Wester Region in Records Management, Engineering Support, and Mail Services. The manager leads 10–15 employees across Computer Support, Administration Generalists, Technical Librarians, Mail Couriers, and Systems Analysts, and also trains and manages 216 Records Administrators. The role oversees USPS mail and company correspondence distribution, Records Management services and compliance, classified tapes and document vaults, records audits, off-site records storage vendors, and documentation for legal matters. Engineering Support includes wide-format printing and copying, document scanning, technical library and publications support for U.S. Air Force and U.S. Navy program contracts, engineering drawing and mylar production, and document conversion, scanning, and archiving using high-volume scanners. The position offers a 9/80 work schedule with every Friday off, learning opportunities, educational assistance, exposure to a wide variety of projects and customers, and a friendly team environment. Relocation assistance may be available. Travel is 10% of the time. The employee must be able to obtain a DoD Secret Clearance and Special Program Access as required by the business.
Requirements
- Bachelor’s degree and 7 years of professional experience in Administrative, Facilities, or business-related work, or a Master’s degree and 5 years of such professional experience.
- 3 years of management experience.
- Ability to obtain a DoD Secret Clearance.
- Ability to obtain Special Program Access in a reasonable amount of time as required by the business.
Nice To Haves
- Experience in records management, mail services, engineering support, and/or document conversion, scanning, and archiving management.
- Bachelor’s degree.
- Active Secret Clearance.
- Special program access.
Responsibilities
- Provide leadership, guidance, and direction for Records Management, Engineering Support, and Mail Services.
- Coordinate and distribute United States Postal Service mail and company correspondence.
- Lead 10–15 employees in Computer Support, Administration Generalists, Technical Librarians, Mail Couriers, and Systems Analysts.
- Oversee Mail Services activities, including deliveries of newsletters and corporate announcements, provision of interoffice envelopes and company stationery, and updates to site bulletin boards.
- Manage and maintain classified tapes and document vaults.
- Ensure government compliance for all programs and provide required documentation to legal for litigation cases.
- Ensure compliance with internal and external Records audits.
- Manage off-site Records Storage vendors.
- Train and manage 216 Records Administrators.
- Oversee engineering support services, including wide-format printing and copying, document scanning, technical library and publications support, engineering drawing production, mylar production, and copy production.
- Oversee document conversion, scanning, and archiving services using high-volume scanners for paper, microfilm, roll film, Aperture Cards, and large-format drawings.
Benefits
- Relocation assistance may be available.
- 9/80 work schedule with every Friday off.
- Learning opportunities.
- Educational assistance.
- Exposure to a wide variety of projects and customers.
- Friendly team environment.
- Health insurance coverage.
- Life and disability insurance.
- Savings plan.
- Company-paid holidays.
- Paid time off for vacation and/or personal business.
- Employees may be eligible for overtime, shift differential, and a discretionary bonus, depending on the position.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
