Administrative Assistant 3 Risk Management Services, Administrative Services [R0153887]

Nevada System of Higher Education•Las Vegas, NV

3d•Onsite

About The Position

The University of Nevada, Las Vegas (UNLV) invites applications for Administrative Assistant 3 Risk Management Services, Administrative Services. This role provides administrative support to the unit in all aspects of day-to-day operations of Risk Management & Safety (RMS) to ensure efficiency and integrity of the unit. The position serves as the primary receptionist and first point of contact for central office triage. Responsibilities include executing administrative purchasing card (PCard) orders, work orders, facilities/inventory tracking, and travel logistics. The role also involves reviewing program service applications, verifying eligibility, and processing requests/appeals. Additionally, it provides daily lead work direction and training to student administrative workers, supports executive continuity, financial backup, ledger reconciliation, and budget development. The position requires composing documents and materials such as correspondence, memoranda, reports, and charts; explaining applicable rules, regulations, guidelines, policies, and procedures; and distributing materials to concerned parties.

Requirements

Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities.
OR one year of experience as an Administrative Assistant II in Nevada State service.
OR an equivalent combination of education and experience as described above.
Candidates must be legally authorized to work in the United States at the time of hire and must maintain work authorization throughout employment.

Nice To Haves

Experience performing administrative or fiscal operations using Workday.
Proficiency in Microsoft Excel for spreadsheet creation, ledger tracking, and administrative data analysis.
Prior work experience within higher education, environmental health and safety, risk management, or state/government agency settings.
Proven customer service and frontline triage skills with ability to de-escalate complex inquiries.
Demonstrated experience with procurement, PCard reconciliations, invoice matching, and budget/ledger tracking.
Experience providing lead direction, workflow assignment, and timekeeping review for student employees or support staff.
Proficiency in enterprise software platforms (e.g., AssetWorks, Archibus, DocuSign, Microsoft Office Suite).

Responsibilities

Provide administrative support to the unit in all aspects of day-to-day operations of Risk Management & Safety (RMS) to ensure efficiency and integrity of the unit.
Serve as the primary receptionist and first point of contact for central office triage.
Execute administrative purchasing card (PCard) orders, work orders, facilities/inventory tracking, and travel logistics.
Review program service applications, verify eligibility, and process requests/appeals.
Provide daily lead work direction and training to student administrative workers.
Support executive continuity, financial backup, ledger reconciliation, and budget development.
Compose documents and materials including correspondence, memoranda, reports, charts, and other items in support of program and agency operations.
Explain applicable rules, regulations, guidelines, policies, and procedures.
Distribute materials to concerned parties according to established distribution lists or on an as-needed basis.