Manager, Accounting Operations

Global Relay•Vancouver, BC

7d•Onsite

About The Position

Global Relay is a 25-year-old company specializing in enterprise information archiving, offering cloud archiving, surveillance, eDiscovery, and analytics solutions. They focus on securely capturing and preserving communications data for regulated firms, enhancing information visibility and control. Global Relay emphasizes career growth, innovation, and making an impact, fostering a diverse and inclusive work environment. As the Manager, Accounting Operations, you will lead within the Finance function, overseeing the global accounts payable team, managing daily cash requirements, and leading procurement and travel functions. This role is crucial for ensuring efficient and scalable financial operations across multiple entities and geographies, driving process optimization, and establishing financial controls in a high-growth setting. The ideal candidate is a proven people leader capable of motivating a team towards operational accounting excellence.

Requirements

Qualified professional accountant (CPA) with a strong work ethic and integrity
5+ years of progressive accounting experience
At least 1-2 years in a supervisory or lead role
Experience in managing people and financial operations
Experience in managing centralized AP services for a global organization, including overseeing multiple legal entities, intercompany relationships, and multicurrency operations; cash management and treasury; procurement and travel
Experience in full cycle accounting in the Software-as-a-Service (SaaS) subscription billing environment
Advanced level MS Excel and Word proficiency
Intermediate to advanced knowledge of PowerPoint
Familiarity with cloud-based accounting software (NetSuite)
Experience with dedicated procurement and expense management tools/systems
Exceptional organizational skills with the ability to multi-task, prioritize, and time-manage
Impeccable accuracy with numbers and attention to detail
Ability to exercise tact and discretion and to be entrusted with confidential information
Strong problem-solving skills and the ability to apply cognitive thinking
Ability to thrive in a fast-paced, high growth entrepreneurial environment, have a ‘solution based’ mind set, and be proactive in driving improvements to processes and systems

Nice To Haves

Experience in managing people and financial operations is an asset
Experience in full cycle accounting in the Software-as-a-Service (SaaS) subscription billing environment is an asset
Familiarity with cloud-based accounting software (NetSuite) is an asset but not required
Experience with dedicated procurement and expense management tools/systems is an asset

Responsibilities

Oversee end-to-end accounts payable operations, including invoice approvals and payment execution (cheque, EFT/ACH, wire, and corporate cards)
Lead month-end close activities related to accounts payable, including journal entries, accruals, and reconciliations
Own vendor master data governance and fraud prevention controls, including evaluating vendor risk, compliance, and financial stability
Verify that invoices comply with financial policies and procedures, including approvals, department allocations, and ensuring two-way match to appropriate documents
Ensure timely, accurate, and cost-efficient processing of all vendor payments
Investigate and resolve various queries made to AP from both internal and external stakeholders
Review AP subledger activity regularly to ensure completeness, accuracy, and timely resolution of outstanding items
Oversee employee expense programs, including review and approval of expense reports, petty cash, and other month-end reimbursements
Manage company credit card administration processes, including monitoring usage and spend compliance, and overseeing timely and accurate approval and reconciliation of expenditures
Review and approve purchase orders for accuracy, budget alignment, and compliance with company policies and authorization limits
Lead the financial procurement function, ensuring strong governance over purchasing activities and vendor lifecycle management
Play an integral part in managing treasury needs of the business, including ensuring sufficient cash flow for weekly payment runs, executing foreign exchange trades, forecasting capital spend, and providing ongoing analysis and reporting of cash flow disbursements and working capital metrics
Help oversee the Travel function by triaging travel requests, reviewing purpose and expenses, and providing transparent budgeting and reporting
Support the implementation of new finance systems and related processes, particularly those on intake-to-pay and procure-to-pay automation
Drive continuous improvement initiatives to enhance efficiency, scalability, and accuracy, focusing on areas such as reducing accounts payable cycle times and minimizing financial procurement lead times
Oversee compilation and preparation of information requests from management, customers, auditors, regulatory authorities, and other government agencies
Lead, mentor, train, and develop the accounts payable, procurement, and travel teams as well as other junior personnel
Participate in ad hoc projects and initiatives when required