Manager, Accounting & Finance

Our Place Peel•Mississauga, ON

5h•Onsite

About The Position

Our Place Peel is a growing, community-based, non-profit charitable organization that is focused on providing shelter and outreach support for homeless and disadvantaged youth in the Peel Region. We are a leading organization recognized in the community for our commitment to providing youth in need with a safe environment and access to services to help them achieve independence and foster growth. Our Place Peel's mission is to empower youth through prevention, intervention, shelter and community partnerships-fostering healing, growth, and lasting housing stability. Their vision is to ensure every youth has a safe, stable place to live. The Manager of Accounting and Finance manages day-to-day finance and accounting functions including; day-to-day financial operations, data entry, grant report entry, fundraising functions, and helping to create organizational and program budgets in collaboration with the CEO, Directors, and Managers. The Manager of Accounting and Finance will support the management and operations of the Accounting and Finance functions, with an emphasis on: Accounting and Financial Management: Prepare and monitor the annual budgets in collaboration with the leadership team. Prepare monthly and quarterly assessments and forecasts of the organization’s financial performance against budget, financial and operational goals. Perform a number of tasks including; preparation of monthly journal entries/accruals, administer and process accounts payable, preparation of cheques, and process payroll and group benefits programs, etc. Conduct monthly and quarterly reviews of funder financial reports and prepare funder report deliverables. Review monthly budget to actual for specific programs and assist managers in managing their budgets and assist managers with funder applications. Prepare, review, and analyze financial statements and financial data. Utilize financial data to improve efficiency. Recommend effective strategies for the financial well-being of the agency. Ensure the reconciliation of monthly activity (i.e.: petty cash), generating year-end reports, and fulfilling tax related requirements. Provide general financial support to the agency; prepare correspondence related letters, bank deposits, income tax receipts and other documents as requested. Monitor all fundraising and accounting systems and procedures capturing pledges, billings, and receipts and for the recording of all revenue transactions. Maintain working papers on deferred revenue, accruals, prepaids, and capital asset continuity. Prepare for and support annual audit including year-end accounting journal entries, year-end account reconciliations and all auditor requested working papers. Primary staff support to Finance Committee, preparing agenda, minutes, and reporting package. Prepares ad-hoc forecasts, financial analysis, pay equity analysis, cash flow statements monthly with continuous monitoring cash flow, and financial reports at the direction of the CEO and Finance Committee to ensure all financial obligations are met. Organizational Leadership: Liaison with the Director of Finance and CEO, assisting in the development of strategic plans, operational plans and program budgets, ensuring managers and supervisors are fiscally aligned with program and funding requirements. Provide supervision and support to the Finance Coordinator. Risk Management: Support risk mitigation strategies. Oversee organizational insurance policies. Fundraising: Planning and supporting Fundraising plans, systems and financial requirements, including the support of grant writing and reporting (impact reports). Other duties and assignments that support the overall mission and vision of the organization.

Requirements

High financial acuity with proven problem-solving skills.
Excellent verbal and written communication skills.
Highly organized with an ability to work independently.
Understanding of risk and objective decision-making skills.
Strong business and financial acumen.
Knowledgeable and versatile skillset in navigating technology and systems
Strong presentation skills with the ability to present financial data to key stakeholders
Post-secondary education in a related field such as Accounting, Business administration, Finance, etc.
3-5 years of experience working as a supervisor/manager in an accounting or finance capacity, preferably within the non-profit sector.
Understanding of day-to-day financial operations in relation to a non-profit, as well as an understanding of the broader housing sector in Peel.
Experience in using accounting software.
Demonstrated experience in providing leadership and working with managers, directors, and CEO to meet financial goals.
Experience working with budgets, audits, funding proposals, and completing funding requirements.

Nice To Haves

Designation is considered an asset.

Responsibilities

Prepare and monitor the annual budgets in collaboration with the leadership team.
Prepare monthly and quarterly assessments and forecasts of the organization’s financial performance against budget, financial and operational goals.
Perform a number of tasks including; preparation of monthly journal entries/accruals, administer and process accounts payable, preparation of cheques, and process payroll and group benefits programs, etc.
Conduct monthly and quarterly reviews of funder financial reports and prepare funder report deliverables.
Review monthly budget to actual for specific programs and assist managers in managing their budgets and assist managers with funder applications.
Prepare, review, and analyze financial statements and financial data.
Utilize financial data to improve efficiency.
Recommend effective strategies for the financial well-being of the agency.
Ensure the reconciliation of monthly activity (i.e.: petty cash), generating year-end reports, and fulfilling tax related requirements.
Provide general financial support to the agency; prepare correspondence related letters, bank deposits, income tax receipts and other documents as requested.
Monitor all fundraising and accounting systems and procedures capturing pledges, billings, and receipts and for the recording of all revenue transactions.
Maintain working papers on deferred revenue, accruals, prepaids, and capital asset continuity.
Prepare for and support annual audit including year-end accounting journal entries, year-end account reconciliations and all auditor requested working papers.
Primary staff support to Finance Committee, preparing agenda, minutes, and reporting package.
Prepares ad-hoc forecasts, financial analysis, pay equity analysis, cash flow statements monthly with continuous monitoring cash flow, and financial reports at the direction of the CEO and Finance Committee to ensure all financial obligations are met.
Liaison with the Director of Finance and CEO, assisting in the development of strategic plans, operational plans and program budgets, ensuring managers and supervisors are fiscally aligned with program and funding requirements.
Provide supervision and support to the Finance Coordinator.
Support risk mitigation strategies.
Oversee organizational insurance policies.
Planning and supporting Fundraising plans, systems and financial requirements, including the support of grant writing and reporting (impact reports).
Other duties and assignments that support the overall mission and vision of the organization.