Management Specialist

City of Fountain Valley•Fountain Valley, CA

About The Position

The City of Fountain Valley is seeking a motivated, detail-oriented Management Specialist to support its Risk Management Program as part of the City Clerk's Office. The position works closely with the Risk Manager to coordinate and maintain key programs that protect City employees, public resources, and City operations. Risk Management oversees workers' compensation and liability claims, third-party cost recovery for damage to City property, contract and insurance review, ADA grievances, OSHA training and compliance, safety policies, and facility inspections. The Management Specialist coordinates activities, maintains accurate records, monitors deadlines and requirements, supports employees and departments, and helps ensure information and processes stay on track. The position contributes to workplace safety, regulatory compliance, contract administration, and recovery of costs, while supporting the Risk Manager's work in strategic risk analysis, claims oversight, policy development, and loss prevention. Duties also include maintaining the Division's intranet page, supporting facility inspections, providing customer service, processing payments, and assisting with designated City Manager phone lines as needed. The position requires graduation from an accredited college or university with major coursework in public administration, business, or a related field, or an equivalent combination of education and experience sufficient to perform the essential functions. A typical qualification includes at least one year of professional administrative experience in a related field. A valid California Driver License and satisfactory driving record are required for duties that include travel to City facilities and other locations and transporting supplies. The position is designated exempt under the Fair Labor Standards Act.

Requirements

Graduation from an accredited college or university with major coursework in public administration, business, or a related field, or an equivalent combination of education and experience sufficient to perform the essential job functions.
At least one year of experience performing professional administrative responsibilities in a related field.
Valid California Driver License and satisfactory driving record, subject to the City's evaluation of whether alternative transportation would allow an individual to perform the essential functions in accordance with applicable law.

Responsibilities

Coordinate and track recovery of costs associated with third-party damage to City property; maintain documentation, communicate with internal departments and external parties, monitor outstanding items, and support resolution.
Coordinate safety training schedules, track participation and completion, maintain training records, and support OSHA compliance and workplace safety initiatives.
Monitor regulatory updates, maintain accurate records, track deadlines, and help ensure required documentation and processes are completed on time.
Monitor contract requirements, insurance documentation, and expiration dates; follow up on outstanding items and maintain appropriate records.
Maintain the Risk Management Division's intranet page and help keep program information, policies, resources, and procedures current and accessible.
Support facility inspection activities.
Provide customer service and information to City employees, departments, vendors, and members of the public; coordinate follow-up and process payments.
Assist with designated City Manager phone line(s) as needed.
Track assignments, coordinate competing priorities, identify items needing attention, and help improve administrative processes.
Travel to City facilities and other locations for inspections, meetings, and operational needs, and pick up, transport, and deliver food, training materials, equipment, and other supplies in support of City-sponsored trainings and activities.