Management Information Technician

State of Illinois•Springfield, MO

1d•Onsite

About The Position

Under direction, performs responsible clerical and technical functions of a specialized nature relating to the operation of the Chief Clerk’s Office. Provides information and assistance by typing record processing and general office support functions. Provides administrative support for electronic database systems within the Chief Clerk’s Office.

Requirements

Requires knowledge, skill and mental development equivalent to completion of high school.
Requires two (2) years of professional office experience in a regulated or regulatory industry.

Nice To Haves

Prefers the ability to communicate in English both orally and in writing, with knowledge of composition, grammar, spelling and punctuation.
Prefers extensive knowledge and experience of the personal computer and proficiency in Microsoft Office Suite and records management software.
Prefers knowledge of agency programs, policies, procedures, rules and regulations.
Prefers knowledge of office practices, procedures and programs.
Prefers knowledge of alpha numeric sequences.

Responsibilities

Types and maintains the public utility hearing notices, commission action letters and checks/updates the weekly hearing docket.
Maintains the Utility Company Database System for all certificated companies for the Illinois Commerce Commission (ICC).
Coordinates the yearly annual report mailing.
Coordinates all recordings from the Administrative Law Judge (ALJ) Division and distributes to the transcript company.
Assist Manager with the scheduling of court reporters for commission meetings, public forums, oral arguments, policy sessions and hearings.
Prepares the Secretary of State Dissolution report, request certificates from Secretary of State (SOS).
Prepares letters to suspend/revoke certified companies based on data from SOS for failure to file an annual report and/or pay franchise tax pursuant to PUA Section 5-204.
Notify ICC staff of delinquent companies.
Research all undeliverable mail.
Coordinates and reviews the processing of tariff filings and tariff communication, preparing appeal records filings to the court, preparing and serving Orders from Commission meetings.
Coordinates, prepares and schedules record retention functions of Chief Clerks Office, including microfilming and archiving with SOS.
Gathers, research, and compiles data (utilizing computer programs), for the preparation of reports (monthly, quarterly and annual) and information requested by the supervisor, the Chief Clerk’s Office or other interested parties.
Evaluates phone inquiries and screens calls determining importance and, when appropriate, refers to the supervisor or other agency staff.
Greets and directs visitors for the Chief Clerk’s Office.
Performs other duties as required or assigned, which are reasonably within the scope of the duties enumerated above.

Benefits

A Pension Program
Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
12 Weeks Paid Parental Leave
Deferred Compensation Program - A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
Federal Public Service Loan Forgiveness Program eligibility
Employee Assistance Program and/or mental health resources
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)