Management Assistant - West Zone

Siemens Healthineers•Phoenix, AZ

1d•$62,470 - $85,899•Remote

About The Position

Organizes office administration, in support of an assigned Executive, Head or Manager. We’re looking for a dynamic and highly organized Management Assistant to join our Imaging Sales Business at Siemens Healthineers. This remote role supports multiple senior executives and their teams, providing high-level administrative assistance across calendars, meetings, travel, expenses, presentations, and customer interactions. You’ll also play a key role in supporting cross-functional projects and department initiatives. Should be located in Western U.S. with Preference for Phoenix area.

Requirements

Proven ability to thrive in a fast-paced, remote environment with shifting priorities
Experience supporting senior-level executives with discretion and professionalism
Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
Strong time management, prioritization, and interpersonal skills
Detail-oriented mindset with the ability to work independently and take initiative
Comfortable handling confidential information and managing multiple workstreams
Minimum of 2 years experience in a professional support role

Nice To Haves

Should be located in Western U.S. with Preference for Phoenix area.

Responsibilities

Provide proactive administrative support to multiple executives and their teams
Manage complex calendars, schedule meetings, coordinate travel, and arrange meals and logistics
Prepare, proofread, and edit presentations and correspondence
Process expense reports, purchase requisitions, and follow up on reimbursements and invoices
Support onboarding for new employees, including scheduling orientation activities, coordinating access and equipment, and serving as a friendly point of contact
Act as a liaison for IT and facilities issues
Organize virtual and in-person meetings, reserve conference rooms, and coordinate catering
May assist in preparing annual budgets, and completes analysis of monthly budget activity.
Assist with customer-facing interactions and communications
Coordinates and establishes all travel arrangements, and reconciles travel and expense reports.
Contribute to special projects and department-wide initiatives, including research, coordination, and execution support
Assists in integration of new office technologies and systems as appropriate.
Monitors all information flow, including maintaining paper and electronic files.